Rule 27 - Court ReportersA.Scope. This rule applies to all court reporters' notes taken in trials or proceedings in any division of this court or before any commissioner or judge pro tempore. "Reporter's notes" mean paper notes, electronic records of proceedings on hard drive, floppy disc or other electronic medium. "Reporter's notes" does not include tape recordings of the proceedings utilized by a reporter for his or her own personal verification of the accuracy of the official notes; nor electronic files prepared as work product for use by court staff in preparation of such things as minute entries.B.Responsibility of Reporters(1) It is the responsibility of any reporter employed in any capacity by this court to be aware of and comply with all laws, rules of court and the provisions of this rule. All court reporters, including per diem or contract reporters, shall keep the Court Administrator's office and the Clerk of this court advised of their current address and telephone number.(2) All official reporters of this court shall be responsible for the safekeeping of their notes and the notes of their deputies until the notes have been delivered and accepted for storage by the Clerk of this court pursuant to this rule.(3) All court reporters employed by the court on a per diem or other contract basis shall retain physical possession of their notes while also ensuring their accessibility by the court. The notes shall be presented to the Clerk of this court for storage upon the reporter's permanently leaving the state of Arizona or ceasing to maintain a practice as a certified court reporter.(4) Not less than once each year all reporters shall store with the Clerk of this court all notes which are more than two years old. paper notes shall be stored in a carton prescribed by the Clerk of this court and approved and furnished by the Court Administrator. the reporter shall identify the carton and its contents on a label prescribed by the clerk of this court and affixed to the front of the storage container. Electronic notes shall be provided in a format approved by the Clerk of this court in conjunction with the management information systems director and preserved by the clerk so as to be accessible before destruction is permitted under the supreme court's records retention schedule. All notes presented to the Clerk shall be accompanied by a receipt prescribed and provided by the Clerk.(5) Upon termination of employment of any court reporter, the reporter shall immediately deliver that reporter's notes that are six months or older as of the date of termination to be stored with the Clerk of this court and shall at all times keep the Clerk advised of a current address and telephone number. The reporter may retain custody of any notes less than six months old as of the date of termination for a period not to exceed one year from the date of termination or until the reporter moves out of the state of Arizona, or until the reporter is no longer certified, whichever occurs first, at which time the reporter shall deliver all remaining notes to the Clerk of this court in the manner prescribed in paragraph B(4).(6) All official reporters who are employed at an annual salary and paid on a regular basis by the county, who intend to terminate their employment, shall give at least two weeks notice of such intention to the judge to whom they are assigned. That judge shall forthwith notify the Court Administrator to withhold any further pay to said reporter until receipt of certification of compliance with this rule.(7) Whenever a transcript is ordered to be prepared and there is neither an applicable rule nor a specification by the court in its order, the transcript shall be prepared within thirty (30) days after the order is entered.(8) Whenever a transcript (or partial transcript) of proceedings of the court is prepared for any person by a certified court reporter, the original of the transcript is to be filed with the Clerk of the court. transcripts requested by a judge for consideration in rendering decisions are exempt from this requirement, unless otherwise directed by the judge.(9) When a transcript is prepared for an appeal or for post-conviction relief review, the court reporter shall distribute the defendant's copy to the defendant, or the defendant's counsel if there is one, directly.C.Responsibility of the Clerk.(1) All court reporters' notes in the custody of the Clerk shall be stored in a secure location. The Clerk shall store, catalog and index each reporter's notes so that they may be readily obtained.(2) A reporter or the reporter's designated representative may obtain access to the reporter's notes during normal working hours by notifying the Clerk OF THIS COURT and presenting adequate identification. A receipt shall be required for the removal of any PAPER notes and the notes shall be returned to the Clerk within NINETY (90) days unless extended by order of the court.(3) Reporters' notes may be destroyed by the Clerk according to the supreme court's records retention schedule and after giving thirty (30) days written notice by certified or registered mail, directed to the reporter at the reporter's last known business address and place of residence. Prior to the date set for their destruction, the reporter may reclaim the notes in lieu of their destruction.Added June 17, 1999, effective 7/1/1999. Amended Sept. 18, 2006, effective 6/1/2006.