Section 4-8 - Annual Report (a) Each school district shall complete an annual food service report, in a format provided by the Department, for the previous school year on or before August 15 of the succeeding school year. The annual report must include: - (i) A strategic plan for food service operations, which includes:
- (A) Guidelines and standards for food safety, specifically Hazard Analysis and Critical Control Point standard operating procedures;
- (B) Guidelines and standards for food service training;
- (C) Guidelines and standards for food production procedures and standards, including menu planning procedures that meet the U.S. Department of Agriculture nutrition standards;
- (D) Guidelines and standards for staffing requirements, including types and minimum number of staff for production and serving sites as well as supervisory structure;
- (E) Comprehensive performance measures for meal production benchmarks, cost analysis for meals, and budget review procedures;
- (F) A plan for equipment maintenance and replacement; and,
- (G) Policies for student meal charges including collection of unpaid fees, periodic evaluation of paid meal rates for students, periodic evaluation of meal rates for adults, meals provided by the school district that are not reimbursable such as those for duty teachers and student helpers, and for non-reimbursable meals provided to children not having access to school meals.
- (ii) Indication of compliance with all federal, state, and school district regulations and policies;
- (iii) Identifiers showing how school districts will conduct and document periodic program evaluations reviewing program quality and performance using an instrument provided by the Department;
- (iv) Documentation illustrating the creation and implementation of financial management policies and procedures including procurement standards meeting federal requirements, wage scales comparable with other school district employees, collection procedures and policies, and accounting policies;
- (v) Documentation that the school district has a meal counting system that is in compliance with federal rules and regulations as identified in 7 CFR 210;
- (vi) An indicator for the school district's intent to apply for the food service financial assistance; and,
- (vii) Itemization of adjusted cash balances for food service operations. The school district's funding deficit will be reduced by items not approved by the Department.