Statutes, codes, and regulations
Wyoming Administrative Code
Agency 206 - Education, Dept. ofSubagency 0002 - General Agency, Board or Commission Rules
Chapter 20 - RULES FOR THE PUPIL TRANSPORTATION COMPONENT WITHIN THE EDUCATION RESOURCE BLOCK GRANT MODEL
Section 20-11 - State Bid/District Buy Procurement

206-20 Wyo. Code R. § 20-11

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Current through April 27, 2019
Section 20-11 - State Bid/District Buy Procurement

(a) The Department will develop, with the input of the Wyoming Pupil Transportation Committee, a standard set of specifications based on Chapter 2, the Department of Education Rules for Minimum Standards For Wyoming School Buses.

(b) The specifications will be reviewed with the school bus manufacturers and changes made where appropriate.

(c) The specifications will be sent to the districts, for a non-binding straw poll as to the number of each type of bus the district is planning to purchase.

(d) The specifications will be put out for bid with an estimate of the number of each bus that might be purchased statewide during the bid period.

(e) The bids received will be analyzed to determine which bids meet or exceed the specifications. All of the bids for the Type A buses will be averaged to come up with the "base" price for a Type A bus. The same will be done with the other types of buses. The base price will be the amount the state reimburses districts if they purchase a bus. The options page of the accepted bids will include the approved pricing for all options sold by the individual vendors. Once accepted by the Department, these prices shall remain in effect for the duration of the accepted bid. Any changes to the accepted option prices must be approved by the Department.

(f) Districts will be sent the bid price for each type of bus they plan to purchase. Districts will complete an Intent to Purchase form and a WDE Vehicle Form for each bus they plan to purchase. Districts will have a window of time in which to order the bus directly from the dealer,

(g) A district may purchase a bus that is not the lowest bid bus due to:

  • (i) standardization for repairs or parts,
  • (ii) better service from a particular dealer or,
  • (iii) parts availability.

(h) Districts will be reimbursed no more than the approved base price for the vehicles purchased. The dealer cannot deviate from the specifications of the base bus bid.

  • (i) If a district decides to purchase the lowest bid bus, the difference between its price and the base price will not be given to the district.
  • (ii) If a district decides to purchase the middle priced bus, the trade-in value of the bus being replaced shall be used to make up the difference between the base price and the middle bid price, if any.
  • (iii) If the district decides to purchase the highest bid bus, they can negotiate for a better price due to the trade-in price or quantity discounts. The district will be responsible for paying the difference in the price.

(i) Districts can apply to the Department for approval to add options to buses purchased.

  • (i) If an option is requested and approved, the Department will reimburse the district for the price of that option.
  • (ii) If the option is denied, a district can still purchase the option, the district will be responsible for paying for the option. A disapproved option cannot be claimed for reimbursement under the "parts" budget.
  • (iii) All buses purchased must still meet all sections of Chapter 2, the Department of Education Rules for Minimum Standards for Wyoming School Buses.

206-20 Wyo. Code R. § 20-11