(a) Applications. Separate applications shall be prepared for each project. Applicants shall submit three (3) copies of their completed application to the Office. Applications shall be properly executed by the officers of the applicant.
(b) Timing. The Board shall meet regularly on the third Thursday of each January and June to consider applications for grants under this chapter. Applications for the January Mineral Royalty Grant meeting must be received by the third Thursday of the preceding September. Applications for the June Mineral Royalty Grant meeting must be received by the third Thursday of the preceding February. Applications for emergency consideration must be received at least ten (10) working days prior to any regular meeting of the Board.
(c) Renewal of Applications. Applications will not be retained by the Office. A new application shall be submitted for each Board meeting.
(d) Information Required for All Applications. The following information shall be provided in all applications: - (i) An application cover page on a form provided by the Office;
- (ii) A project summary on a form provided by the Office;
- (iii) The grant amount requested and percentage of total project costs that the grant would pay;
- (iv) A full description of the proposed project, specifically including, but not limited to, a phase construction schedule, if applicable;
- (v) A detailed project budget broken into at least six (6) month intervals delineating all costs of the proposed project and the method by which the project costs were estimated;
- (vi) A licensed engineer's statement of the feasibility of the project, except for the purchase of emergency vehicles;
- (vii) The geographic area and population served directly and indirectly by the project and the percentage of the applicant's population directly served by the project;
- (viii) A description of other project funding sources, committed or pending, the portion of the project cost expected to be funded from each source, including any future grant applications under this chapter, and copies of funding commitments from all project funding sources, including the applicant, to demonstrate commitment to the project;
- (ix) If the applicant is a special district, a copy of the resolution that shows formation of the special district and certification from the Board of County Commissioners that the special district currently exists;
- (x) If the applicant is a joint powers board, a copy of the certificate of organization filed with the Secretary of State, and a copy of an executed joint powers agreement approved by the Attorney General;
- (xi) A standard resolution authorizing the filing of the application on a form provided by the Office;
- (xii) A financial statement of the applicant, on a uniform "General Financial Information" form provided by the Office;
- (xiii) If an applicant submits multiple applications under this chapter for consideration at one meeting, a priority ranking of the multiple applications as established by the applicant;
- (xiv) If the project is needed to meet federal or state health and safety requirements, documentation of the specific requirements and an explanation of how the project addresses the requirements;
- (xv) For applications submitted by a special district, either standing alone or as a member of a joint powers board, the written review as required by W.S. 9-4-604(h); and
- (xvi) Other applicable information as requested by the Office.
(e) Additional Information Required. If the grant funds requested by the applicant exceed fifty percent (50%) of estimated project costs, the following information shall also be provided in the application: - (i) If the grant request is for water facilities,
- (A) Whether water meters have been installed or will be installed;
- (B) Whether the applicant will require the owners of all new additions of land to the city or town to pay all costs of expanding the water system within and to the boundaries of the addition; and
- (C) Whether water rates, tap fees, and plant investment fees are in effect or are to be adopted, and an analysis of whether the water rates will be adequate to finance the operation and maintenance of the system;
- (ii) If the grant request is for sewer facilities,
- (A) Whether the applicant will require the owners of all new additions of land to the city or town to pay all costs of expanding the sewer system within and to the boundaries of the addition; and
- (B) Whether sewer rates, tap fees, and plant investment fees are in effect or are to be adopted, and an analysis of whether the sewer rates will be adequate to finance the operation and maintenance of the system.
(f) Preliminary Review. Within forty-five (45) working days of receipt of an application, the Office shall notify the applicant, in writing, if the application lacks any of the items required in subsections (d) and (e) of this section. The applicant shall have ten (10) working days to submit the required information.
(g) Incomplete Applications. Incomplete applications shall not be presented to the Board for consideration.