(a) Child care facilities shall maintain complete and updated administrative, staff and children's records on-site. All records shall be retained for a minimum of three (3) years. - (i) All records for children actively participating in a program shall be reviewed and updated annually.
(b) Administrative records shall include: - (i) Attendance record for each child to include dates attended and arrival/departure times verified by staff;
- (ii) Current health, fire, zoning (if required) and licensing inspection reports; and
- (iii) Private water testing reports if required.
- (iv) Manufacturer's instructions for all indoor and outdoor play equipment, if installed by the current provider, director or board of directors.
(c) Provider, director, staff, substitute and volunteer records shall include: - (i) Name, date of birth, address, and telephone number;
- (ii) TB test results in accordance with Wyoming Department of Health recommendation;
- (iii) Start date or date moved into home;
- (iv) Documented proof of all required training credits received by staff to include the number of hours of training, dates and titles of training;
- (v) Dates, hours worked and area of responsibility;
- (vi) Results of a child abuse/neglect Central Registry check and verification of a completed full national fingerprint based criminal history background check to include all adult household members; and
- (vii) A physician's statement when there is a question of any staff member's ability to provide safe and adequate care for children.
(d) Individual child's records shall be in place before a child is left in care and shall include: - (i) The child's full name, birth date, current address and date of enrollment;
- (ii) Name, home, employment addresses and phone number of parent(s) or guardian(s) legally responsible for the child;
- (iii) Names, addresses and telephone numbers of persons authorized to take the child from the facility. Children may not be released to unauthorized persons without prior parent approval and proper identification;
- (iv) Names, addresses and telephone numbers of person(s) who can assume responsibility for the child in the event of an emergency, if parent(s) or guardian(s) cannot be reached immediately;
- (v) Name and telephone number of the child's physician and dentist;
- (vi) Health information including allergies, chronic physical problems and pertinent social information on the child and his family;
- (vii) Immunization records as required by W.S. 14-4-116 and the Department of Health, Immunization Program, except for school age children who are attending public school. In programs that are operated on a drop-in basis, immunization records for children are not required, but recommended to be on file. If attendance on a drop-in basis exceeds 30 calendar days, immunization records are required;
- (viii) Written authorization from parent(s) or guardian(s) for the child to participate in field trips or excursions, whether walking or riding;
- (ix) Written authorization from parent(s) or guardian(s) for the child to be transported;
- (x) Written authorization from parent(s) or guardian(s) for the child to use a swimming or wading pool if one is used;
- (xi) Written authorization from parent(s) or guardian(s) for emergency medical care; and
- (xii) Reports of injury or illness occurring while a child is in care requiring hospitalization, or treatment by a physician or the occurrence of the death of a child.
049-4 Wyo. Code R. § 4-10