(a) The organization shall develop policies and procedures that assure proper protection, care and treatment of children, as follows: - (i) Ensure that no child, on the basis of race, creed, color or national origin, is excluded from participation in, is denied benefits of, or is subjected to discrimination in receipt of services by the organization;
- (ii) Provide services in compliance with Title VI of the Civil Rights Act of 1964, (Title VI of the 1964 Civil Rights Act, 42 U.S.C. §§ 2000d- 2000d-7 http://www.justice.gov/crt/about/cor/coord/titlevistat.php) and Wyoming statutes prohibiting discrimination;
- (iii) Ensure that all clients are informed of their rights and that the program has written policies that describe the rights of clients and the means by which these rights are protected and exercised;
- (iv) Written conflict of interest policies shall include staff and consultants of a voluntary or public organization and shall require they not have a direct or indirect financial interest in the organization and any member who is individually or as part of a business or professional firm involved in the business transactions or current professional services of the organization shall disclose this relationship and not participate in any vote taken in response to such transactions or services.
- (v) Ensure that each child is informed and provided a copy of organization's rules within twenty-four (24) hours of admission and signs an acknowledgement, to be maintained in child's file.
(b) The organization shall ensure fiscal policies that make certain the availability of funds (including governing receipt and expenditure of money), resources, and equipment required to carry out the organization's purpose, are in accordance with sound budgeting, disbursement, and audit control procedures and fiscal accounts of the organization are audited or reviewed annually and submitted to the certifying authority.
(c) The organization shall establish personnel policies.
(d) The organization shall select and hire a qualified administrator/executive director and provide documentation that an annual, formal evaluation is conducted.
(e) The organization shall oversee quality assurance of the program. In this regard, the organization shall make provisions for examining and evaluating its programs at predetermined intervals to: - (i) Ensure that the care and services provided are in accordance with the purpose of the organization;
- (ii) Evaluate the effectiveness and efficiency of services provided;
- (iii) Assure adherence to all required activities set forth in these rules; and
- (iv) The overall scope of the quality assurance process shall be described in a written plan or outline which sets forth mechanisms, committees, or other means of assigning responsibility for carrying out and coordinating quality assurance activities.
(f) The organization shall report, within ten (10) calendar days, in writing to the certifying authority, if applicable, any civil or criminal action that is brought against the program or any person employed by the program which relates to the delivery of the service or which may impact on the continued operation of the facility.