048-1 Wyo. Code R. § 1-3
The following definitions shall apply in the interpretation and enforcement of these rules. Where the context in which words are used in these rules indicates that such is the intent, words in the singular number shall include the plural and vice versa. Throughout these rules, gender pronouns are used interchangeably, except where the context dictates otherwise. The drafters have attempted to utilize each gender pronoun in equal numbers, in random distribution. Words in each gender shall include individuals of the other gender.
(a) "Access." The ability to view and/or obtain copies of personal information held by the Department, as the records custodian.
(b) "Agency." Any bureau, board, commission, committee, or sub-agency of the state, county, municipality, or other political subdivision which is created by or pursuant to the Wyoming Constitution, statute, or ordinance, other than the state legislature and the judiciary.
(c) "Confidential." The status of personal information according to federal regulations, state statutes, executive order, or agency regulations that connotes some commitment to withhold from authorized users information obtained from an individual or institution.
(d) "Department." Shall refer to the Department of Health and/or its component divisions.
(e) "Disclosure." To permit access to, or the release, transfer, or other communication of confidential information contained in Department records to any party, by oral, written, electronic or any other means.
(f) "File." Any aggregation of individual records gathered for a particular purpose and organized or indexed as a unit. Information pertaining to an individual recorded and retained by the agency.
(g) "Information." Any communication or representation of knowledge such as facts, data, or opinions in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual forms.
(h) "Personal Information." All information that describes anything about an individual, such as records of financial transactions, medical treatments, or other services; any information that is or can be retrieved from a record or record-keeping system by reference to the name, number, or some other identifying feature associated with the individual to whom the information pertains.
(i) "Personnel Record" includes, but is not limited to, hiring records, basic employee information, payroll records, tax records, employment actions, general benefits information and any other relevant documents that can legally be used to make employment-related decisions.
(j) "Record." Any grouping of information about an individual that is maintained by the Department in a file that contains a name or identifying number or symbol assigned to the individual used to make a decision about the rights, character, opportunities, benefits, or liabilities of the individual to whom the record pertains.
(k) "Right to Privacy." An individual's right to decide what information about themselves may be shared with others.
(l) "Right to Request Restriction of Use and Disclosure." The right of an individual to request that their personal information not be divulged or used by others.
(m) "Routine Use." The use of a record for the purpose for which it was collected according to statutory authority or agency regulation.
(n) "Subject." An individual or legal entity about whom personal information is maintained in an information system.
048-1 Wyo. Code R. § 1-3