Governmental entities with the authority to levy or require the levy of property taxes must furnish the Department with the following documentation:
(a) A copy of the documents authorizing their formation, including a citation to the law under which the entities were formed. If said documents are not available, the governing body of the entity shall submit a letter signed by a duly authorized representative containing the following information: - (i) The official name and mailing address of the entity and the date the entity was formed;
- (ii) The names of the members of the entity's governing body and the name of the person who is to be the Department's primary contact;
(b) A copy of all documents related to changes to their legal boundaries after their initial formation; and
(c) Documentation with sufficient detail to permit the Department to locate the boundaries of the entity on a map of the state. This documentation may be in the form of official maps, GIS data or legal descriptions, subject to the following requirements: - (i) Acceptable maps must have the following characteristics:
- (A) They must contain clear and complete reference to townships, ranges and sections;
- (B) The boundary lines of the entity must be clearly marked;
- (C) North is clearly indicated by an arrow;
- (D) The maps must be legible;
- (E) The maps must be at an appropriate scale to show the boundaries of the entity in complete detail;
- (F) The maps must be properly identified as either a boundary map of the entire entity or an annexation map showing changes to the previously existing boundaries;
- (G) The maps must be complete for their particular type. If they are boundary maps, they must show all of the boundaries for the entity. If they are annexation maps, they must show all of the territory annexed or deannexed by the entity. In either case the entity may submit a single map or a set of maps; however, if there is a series of maps, they must be adequately identified to show the relationships between the various maps. Note: Boundary maps are preferred over annexation maps; and,
- (H) Digital maps are an acceptable medium. Digital maps must be in a PDF file format. They may be submitted to the Department by means of e-mail or on compact disks sent through the U.S. Mail. They must meet the same production requirements established for hardcopy maps, per section 5(c)(i)(A) through (G), above. Maps received in this fashion will be included in the entity's permanent file by the Department for inventory purposes.
- (ii) GIS data must be in a shape file format or a format readable by ESRI products. GIS data must be accompanied by metadata files containing projection information. GIS data may be submitted to the Department by mean sofe - mail or on compact disks sent through the U.S. Mail . GIS data received in this fashion will be included in the entity's permanent file by the Department for inventory purposes.
- (iii) Acceptable legal descriptions must have the following characteristics:
- (A) Legal descriptions must reference a PLSS grid and/or use a metes and bounds system to describe the boundaries of the entity in accordance with the following standards:
- (I) Legal descriptions referencing a PLSS grid must include townships, ranges, sections and aliquot parts, if applicable.
- (II) Metes and bounds calls must be in bearings and distances in the proper format (i.e., Degrees, Minutes, Seconds - N00-00-00 W 100 feet), with a clearly identified point of beginning.
- (B) Legal descriptions must contain a complete description of the entity's boundary, such that rendering the description on a map will result in an unbroken line or groups of lines whose beginning and ending points coincide.
011-21 Wyo. Code R. § 21-5