Statutes, codes, and regulations
Wyoming Administrative Code
Agency 010 - Agriculture, Dept. ofSubagency 0014 - Beef Council
Chapter 1 - WYOMING BEEF COUNCIL
Section 1-5 - Meetings: Conduct

010-1 Wyo. Code R. § 1-5

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Current through April 27, 2019
Section 1-5 - Meetings: Conduct

(a) The Council may meet every other month. The Council shall provide a notice of meeting nine (9) calendar days prior to meeting. Special meetings including telephone conference calls may be called by the chairman by providing timely notice of the meeting to each Council member and to any party requesting notice. Notices shall be sent to other interested parties.

(b) Before convening in executive sessions, the chairman shall publicly announce the purpose for exluding the public from the meeting place, and the time when the executive session will be concluded. An executive session shall be held in compliance with the Open Meetings Act.

(c) Meetings of the Council are open to the general public.

(d) The chairman and the executive director shall prepare the agenda. Any member of the Council may request an item to be placed on the agenda. Agendas shall include those items requiring Council approval including, but not limited to, the Council's budget and financial statements, personnel action and contracts of the Council. Tentative agenda will be sent no fewer than five (5) calendar days before each Council meeting with support materials.

(e) The Council shall record votes in the following manner:

  • (i) If there is no dissent to a motion, the action shall be recorded as passed unanimously. A Council member's dissenting or abstaining vote may be recorded by name at his/her request.

(f) The executive director will ensure recording of Council proceedings but may appoint a recording secretary to record the proceedings of the meetings. Minutes become official after approval by the Council and shall be retained as a permanent record of the Council. Minutes shall show:

  • (i) The date, time and place of the meeting;
  • (ii) The presiding officer;
  • (iii) Members and guests in attendance;
  • (iv) Items discussed and disposition taken during the meeting;
  • (v) Action taken to recess to executive session with purpose and time stated; and
  • (vi) Time of adjournment.

(g) Unofficial minutes shall be delivered to Council members in advance of the next regularly scheduled meeting of the Council and shall also be available to other interested parties. Minutes need not be read publicly, provided that the Council members have had an opportunity to review them before adoption.

(h) A file of permanent minutes of all Council meetings will be maintained in the office of the Council to be made available for inspection upon the request of any interested parties.

010-1 Wyo. Code R. § 1-5