Section 1-3 - Responsibilities (a) Suggestion Award Board. The Board shall be responsible for the following: - (i) Adoption of rules and regulations, including criteria for making awards.
- (ii) Administration of the program to ensure uniformity and consistency among agencies.
- (iii) Reviewing and approving agency recommendations regarding whether an award shall be made and the type and amount of the award.
- (iv) Reviewing and approving all non-cash award alternatives.
(b) Suggestion Award Coordinator. The Suggestion Award Coordinator shall be responsible for; - (i) Scheduling and coordinating quarterly Board meetings and award events.
- (ii) Participating as a voting member on the Board.
- (iii) Forwarding suggestions to appropriate Agency Heads for evaluation.
- (iv) Receiving evaluation results and reporting all problems, issues, disputes and status of suggestion to the Board.
- (v) Developing and maintaining a record keeping system and preparing periodic reports regarding the achievements of the program.
- (vi) Developing marketing strategies for the program.
(c) Agency Head. The agency head shall be responsible for the following: - (i) Appointing an Agency Coordinator to act as the liaison between the agency and the Board and coordinating the program within the agency.
- (ii) Appointing an Evaluation Committee to assist in the investigation and evaluation of suggestions and recommendations for type and amount of the award. The size and membership of such a committee shall be determined by the agency head.
- (iii) Making recommendations to the Board regarding eligibility of employees and suggestions for awards.
- (iv) Making recommendations to the Board as to whether an award shall be made and the type and amount of the award.
- (v) Ensuring that suggestions are fairly evaluated and implemented within a reasonable time frame.
- (vi) Encouraging employees to participate in the Suggestion Award Program.
- (vii) Authorizing non-monetary program rewards.
(d) Agency Coordinator. The agency coordinator shall be responsible for the following: - (i) Receiving and processing suggestions.
- (ii) Monitoring evaluation status of suggestions and keeping suggestors informed.
- (iii) Conducting initial eligibility determination of employees or suggestions for an award.
- (iv) Notifying the Board of the agency's intent to adopt/reject a suggestion and recommending type and amount of award for the adopted suggestion with sufficient documentation to support recommendation.
- (v) Developing internal marketing strategies for the plan.