Section NR 47.958 - Reimbursements(1) CLAIM SUBMITTAL. Only eligible applicants that have entered into a signed grant agreement with the department for funding under this subchapter may apply for reimbursement of urban forest damage costs. Eligible applicants shall do all of the following: (a) Make claims on forms provided by the department. Note: Reimbursement claim forms are available upon request from the Department of Natural Resources, Division of Forestry, 101 S. Webster Street, P.O. Box 7921, Madison, WI 53707-7921, DNRUrbanForestryGrants@wisconsin.gov. Completed forms and supporting documentation shall be mailed to the same address. Forms may also be found on the Wisconsin Department of Natural Resources webpage at: http://dnr.wi.gov/topic/UrbanForests/grants/.
(b) Submit proofs of payment with reimbursement claims. Proofs of payment may include copies of canceled checks, copies of checks and bank statements and credit card receipts and credit card statements.(c) Specify all of the following if the applicant seeks reimbursement of employee salaries or fringe benefits, or independent contractor fees. 1. The position number of the employee, or the contract number of the independent contractor.2. The total amount of salaries and fringe benefits, or the total amount of contractor fees, for which the applicant seeks reimbursement.(d) Submit proof of cost-containment efforts. Note: So that applicants may better comply with state procurement and cost-containment requirements, the department makes available the document titled Procurement Guide for Local Governments Receiving Grants. The document is available from the department upon request by writing to: Department of Natural Resources, Division of Forestry, 101 S. Webster Street, P.O. Box 7921, Madison, WI 53707-7921, DNRUrbanForestryGrants@wisconsin.gov, or on-line at: http://dnr.wi.gov/aid/documents/procurementguide.pdf.
(e) Request reimbursement only for eligible costs identified in s. NR 47.955.(f) Comply with generally accepted accounting principles and practices.(g) Substantiate, with proofs of payment, any advance payment earlier provided by the department.(h) Submit final reimbursement claims postmarked within 60 days of the end of the grant agreement.(2) DISBURSEMENT. The department shall disburse payments under this subchapter following review of final reimbursement claims submitted by applicants. The department shall compare reimbursement claims with the applicant grant agreement. The department shall offset the amount of a final reimbursement by any portion of an advance that the applicant cannot substantiate with proofs of payment and by other sources of funding that the applicant has received for damages in the same storm event as described in s. NR 47.957(2).(3) REPAYMENT OF ADVANCE. If the department finds that proofs of payment are insufficient to substantiate the full amount of an advance, the department shall notify the applicant in writing and request additional documentation. The applicant shall respond to the request for additional information within 30 days of receiving written notice from the department. If the applicant cannot substantiate the full amount of an advance, then the applicant shall return the unsubstantiated balance of the advance to the department within 30 days of receipt of the department's request.Wis. Admin. Code Department of Natural Resources NR 47.958
CR 08-062: cr. Register May 2009 No. 641, eff. 6-1-09.Amended by, correction in (1) (a), (d) made under s. 13.92(4) (b) 6, Stats., Register January 2019 No. 757, eff. 2/1/2019