Section NR 120.26 - Record retention and auditing(1) RECORD RETENTION REQUIREMENTS.(a) The governmental unit or its agent's records and the records of contractors, including professional services contracts, shall be subject at all reasonable times to inspection, copying and audit by the department.(b) The governmental unit or its agent or contractors of the governmental unit shall preserve and make all records available to the department for whichever of the following is appropriate for its grant situation: 1. For 3 years after the date of final settlement.2. For a longer period if required by statute or contract.3. For 3 years after the date of termination of a grant agreement. If a grant is partially terminated, records shall be retained for a period of 3 years after the date of final settlement.4. Cost-share agreement records shall be kept for the duration of the maintenance period of the cost-share agreement with the longest maintenance period to enable the governmental unit to fulfill its responsibility under s. NR 120.05.(c) The governmental unit or its agent or contractors of the governmental unit shall preserve and make all of the following records available to the department until any appeals, litigation, claims or exceptions have been finally resolved: 1. Records which relate to appeals, disputes or litigation on the settlement of claims arising out of the performance of the project for which funds were awarded.2. Records which relate to costs or expenses of the project to which the department or any of its duly authorized representatives has taken exception.(2) AUDITING. (a) The department may perform interim audits on all grants.(b) The department may conduct a final audit after the submission of the final payment request. The department shall determine the time of the final audit. Any payments made prior to the final audit are subject to adjustment based on the audit.(c) All audits shall include review of fiscal accountability and program consistency with the watershed plan.Wis. Admin. Code Department of Natural Resources NR 120.26
CR 00-028: cr. Register September 2002 No. 561, eff. 10-1-02.