Current through Register Vol. XLI, No. 50, December 13, 2024
Section 99-6-24 - Surplus Property Disposition24.1. The Procurement Director must approve all methods of disposition related to commodities or expendable commodities regardless of the acquisition cost. All uniform and non-uniform members desiring to dispose of commodities or expendable commodities must follow the disposition procedures as outlined in this manual. 24.2. The disposal process shall begin when the employee makes the decision to dispose of or retire a commodity or expendable commodity. Based upon various factors, including the condition of and the potential to reuse the item, the employee shall recommend to the Procurement Director one of the following disposition methods; 24.2.d. Recycle/Dispose as Waste24.3. Employee's disposing of commodities or expendable commodities that qualify as Reportable Assets are required to advise the Procurement Director of the retirement date, and will retire the commodities or expendable commodities electronically using the Fixed Asset Module. The retirement process via the Fixed Asset System will automatically generate a Fixed Asset Disposition Document (FD). 24.3.a. There can be only one method of disposition listed on each cover sheet/form (WV-103). 24.3.b. Any requested disposition method must be approved by the Procurement Director, prior to an employee taking any further action related to disposition of the commodity or expendable commodity. Consequently, the commodities or expendable commodities must remain in the employee's possession until the requested disposition method has been properly approved. (an email will satisfy this requirement) 24.3.c. It is important that the item indicated on the WV-103 Surplus Property Retirement Form or Fixed Asset Disposition (FD) coincide exactly with the actual commodity or expendable commodity being disposed of through the approved method.