Current through Register Vol. XLI, No. 50, December 13, 2024
Section 95-2-2 - Administration, Organization and Management2.1. Organization. The correctional facilities of West Virginia shall be administered and managed by the Division of Corrections and the Commissioner of Corrections as provided in W. Va. Code '25-1 et seq.2.2. Mission Statement. The Division of Corrections shall prepare a written document delineating the mission of each correctional facility within the context of the total correctional system and shall review this mission statement at least annually and update it, if necessary.2.3. Philosophy and Goals. The Chief Executive Officer of each correctional facility shall prepare a written statement which describes the philosophy and long-range goals of the correctional facility and its satellites; the statement shall be reviewed at least annually and updated if necessary.2.4. Annual Goals and Objectives. The Chief Executive Officer shall formulate goals for the correctional facility at least annually and translate them into measurable objectives.2.5. Chief Executive Officer. Each correctional facility shall be headed by a Chief Executive Officer who is in charge of all inmates, personnel, volunteers and all programs and activities connected with the correctional facility.2.6. Appointment. The Chief Executive Officer of the correctional facility shall be appointed by the Commissioner of the Division of Corrections.2.7. Qualifications. The educational, operational and administrative qualifications of the Chief Executive Officer of the correctional facility shall be specified in writing by the appointing authority.2.8. Tenure. The term of office of the Chief Executive Officer, and management or other personnel not included in the classified service rules (143CSR1)of the Personnel Division shall be at the will and pleasure of the Commissioner of Corrections.2.9. Outside Agencies. The roles and functions of employees of other public or private agencies providing a service to the correctional facility shall be covered by written policies and procedures which specify the relationship to the Division of Corrections and responsibilities of the Chief Executive Officer; the policies and procedures shall be reviewed at least annually. 2.10. Organization Chart. The Chief Executive Officer shall prepare a written plan with an organizational chart for the correctional facility for which he or she is responsible which shall describe the correctional facility organization, and which shall group similar functions, services and activities into administrative subunits. This plan shall be reviewed at least annually and updated as needed by the Chief Executive Officer.2.11. Staff Meetings. Meetings shall be held at least monthly between the Chief Executive Officer and all department heads, and meetings shall be held at least monthly between department heads and their key staff members. Written records of these meetings shall be kept on file at the facility.2.12. Staff/Inmate Communication. There shall be a system of two-way communication between all levels of staff and inmates.2.13. Administrative Manual. The policies and procedures for operating and maintaining the correctional facility and its satellites shall be specified in a manual, which is accessible to all employees and to the public and shall be reviewed at least annually by the Chief Executive Officer.2.14. Operations Manual. Each department and major administrative unit of the correctional facility shall maintain a manual of standard operating procedures that specifies methods of implementing policies. The standard operating procedures shall be reviewed at least annually, updated as needed, and made available to employees.2.15. Changes in Manuals. There shall be a written system to disseminate approved new or revised policies and procedures to designated staff, volunteers, and when appropriate, to inmates prior to implementation.2.16. Inspections and Reviews. There shall be a system whereby the Chief Executive Officer, or designated staff, monitors the implementation of programs and services through inspections and reviews which are conducted at least annually.2.17. Quarterly Reports. The Chief Executive Officer shall report in writing correctional facility activities at least quarterly to the Division of Corrections. Reports shall include major developments in each department or administrative unit, major incidents, population data, staff and inmate morale, and major problems and plans for solving them.2.18. Legal Assistance. Legal assistance for the Chief Executive Officer and other staff shall be provided by the Division of Corrections as needed in the performance of their duties.2.19. Correctional Facility Programs. The correctional facility shall provide for all inmates the following constructive programs, including, at a minimum: reception and orientation; evaluation and classification; academic education equivalent to high school; vocational training; employment; religious services; social services and counseling; psychological and psychiatric services; library services; medical and dental health care; athletic, recreational and leisure time activities; inmate involvement with community groups; mail and visiting; access to media; legal materials; attorneys and courts; volunteer services; and pre-release orientation and planning.2.20. Requests for Information. Requests from federal, state and local legislative, executive and judicial bodies for information concerning programs and specific cases shall be responded to promptly and fully by correctional facility staff in accordance with written policies and procedures, and provisions relevant to rights of privacy.2.21. Media Access. Representatives of the media shall be granted access to the correctional facility, consistent with the preservation of inmates' privacy and the maintenance of order and security.2.22. Collaboration with Colleges. There shall be collaboration with colleges and universities for the provision of educational opportunities for inmates. Institutions of higher learning can provide qualified persons to serve as advisors for policies and programs, and to provide specialized training assistance. Internship or practicum programs developed with college and universities can assist greatly in the development and recruitment of career correctional employees. Mutual use of facilities and faculty can benefit both groups.2.23. Political Activity. Each correctional facility shall have a written policy conforming to governmental statutes and rules relating to campaigning, lobbying and political practices, which is known and available to all employees.