Current through Register Vol. XLI, No. 50, December 13, 2024
5.1. Prior to each regular meeting, the Commissioner, or his or her designee, shall publish an agenda that contains all items the Council anticipates acting upon at the meeting. The Council may adopt the agenda as presented or may amend the agenda.5.2. The Commissioner may utilize, for purposes of accomplishing his or her secretarial duties under this rule, clerical staff designated by the Offices of the Insurance Commissioner. This utilization may include, but is not limited to, the designation of staff to receive proposed agenda items, preparation of the agenda, recording and preparation of minutes, and all necessary public filing duties.5.3. Agenda deadline. Any Member or Advisory Member may have an item included on the agenda by requesting the Commissioner, or his or her designee, to include the item by 5:00 p.m. on the Tuesday preceding the Wednesday by which the agenda must be filed with the Secretary of State's Office for publication on the Secretary of State's website in order to comply with the open meetings laws of this State.5.4. Notice of Meeting. The Commissioner, or his or her designee, shall electronically file a notice of each Council meeting with the Secretary of State for publication on the Secretary of State's website. Each notice shall be filed in a manner to allow it to appear on the Secretary of State's website at least five (5) business days prior to the date of the meeting. When calculating the days, the day of the meeting is not to be counted. If a meeting notice is filed anytime other than during the Secretary of State's regular business hours, the date of filing will be considered the next business day.5.5. Items requested or filed after the deadline for electronically filing the agenda with the Secretary of State's Office shall not be included on the agenda unless a Member or Advisory Member deems the item of sufficient urgency to warrant immediate Council action. These items shall be designated as "Extra" items and will be considered at the end of the regular agenda. The Commissioner, or his or her designee, shall record on the Extra item the name of the sponsoring Member or Advisory Member.5.6. Withdrawal of items. Only the Member or Advisory Member requesting the placement of an item on the Agenda may withdraw the item prior to the electronic filing of the agenda with the Secretary of State's Office .5.7. A Member or Advisory Member wishing the Council to continue, defer, or not act on an agenda item has a right to make and have his or her motion to continue, defer, or not act on any agenda item considered before any other act that the Council may consider on the agenda item.