Current through Register Vol. XLI, No. 50, December 13, 2024
Section 81-18-9 - Non-Emergency Purchasing $10,000.01 to $50,000.009.1. For non-emergency purchases between $10,000.01 and $30,000.00, a minimum of three verbal or written bids are required, when possible, and the lowest bid meeting specifications must be awarded the purchase order/contract unless there are extenuating circumstances. A price from an internet site may be considered a bid, as long as it includes all relevant costs, including shipping and any other fee associated with the product. All bids must be documented and present in the file. A "no bid" is not considered a bid. Required documentation includes, but is not limited to, signed and completed purchase requisition, invoice or receipt, receiving report or packing slip, a copy of the contract front sheet showing item numbers and pricing page(s), if applicable.9.2. For non-emergency purchases between $30,000.01 up to and including $50,000.00, a minimum of three signed written bids are required, when possible, and the lowest bid meeting specifications should be awarded the purchase order/contract unless there are extenuating circumstances. Required documentation includes Agency terms and conditions, WV-96 (if vendor terms and conditions are involved), Purchasing Affidavit, Non-Conflict of Interest form, vendor verification in VCUST, and a copy of the contract front sheet showing item numbers and pricing page(s), if applicable.