Statutes, codes, and regulations
West Virginia Administrative Code
Agency 81 - State PoliceTitle 81 - INTERPRETIVE RULE WEST VIRGINIA STATE POLICE
Series 81-18 - West Virginia State Police Purchasing Rule
Section 81-18-12 - Vendor Compliance

W. Va. Code R. § 81-18-12

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Current through Register Vol. XLI, No. 50, December 13, 2024
Section 81-18-12 - Vendor Compliance
12.1. Prior to an award, a vendor must comply with the following requirements, and, if applicable, documentation verifying compliance shall be retained in the file:
12.1.1. Purchasing Division Registration as set forth in Subection 7.1 of this rule.
12.1.2. Workers' Compensation/Unemployment: In accordance with West Virginia Code § 21A-2-6, verification of current unemployment fee status and Workers' Compensation coverage is required to ensure the vendor is not in default with Workers' Compensation and Employment Compensation. wvOASIS automatically verifies compliance prior to award.
12.1.3. Federal Debarment: Verification that the vendor is not debarred by the federal government. wvOASIS automatically verifies this federal compliance prior to award.
12.1.4. State Debarment: Verification that the vendor is not debarred by the State of West Virginia. The Purchasing Division maintains a list of vendors debarred by the state of West Virginia, which may be accessed at ww.state.wv.us/admin/purchase/debar.html. This must be verified for compliance prior to award.
12.1.5. Secretary of State: Unless a waiver is obtained from the Secretary of State's office, every in-state vendor must have a certificate of authority and be in good standing with Secretary of State's office. Out of State Vendors only need to register with the Secretary of State under certain conditions. To search for a business or corporation with the Secretary of State's office, visit http://apps.sos.wv.gov/business/corporations. Any vendor that cannot be found or shows a status of "revoked" or "dissolved" is not eligible for award until the issue is resolved. Agencies must verify this compliance manually prior to award and include a copy of the relevant records on the contract purchasing file.
12.1.6. Other: In accordance with the W. Va. Code St. R. §148-1-6.1.5, the vendor must be licensed and in good standing with all state and local laws and complete a Purchasing Affidavit, and an Agreement Addendum (WV-96), as applicable.

W. Va. Code R. § 81-18-12