Current through Register Vol. XLI, No. 50, December 13, 2024
Section 81-10-6 - Records Retention6.1. In order to better facilitate the operation of a progressive system of discipline and to provide for the various statutes of limitations pertaining to civil litigation, the Section shall retain records and documents associated with all section files for a period of four years from the final disposition. Section files shall include, if applicable, imposition of disciplinary action, exhaustion of all appeals, and resolution of any civil action(s) relating to the complaint.6.2. The Section shall store all files in a secured environment, with access restricted to the Superintendent, the OIC, and members and civilian employees of the Section. Investigators or any other employee working with the investigator and outside of the Section office shall store and handle documents, evidence, and other items related to the investigation in a manner that shall ensure their confidentiality and integrity. Documents, evidence, and other items related to complaints, internal investigations, and/or contained in section files shall only be released, disseminated, or disclosed, by the direction of the Superintendent, by order of a court with competent jurisdiction, or pursuant to a public records request. Any public records request for documents received pursuant to W. Va. Code § 29B-1-1et seq. shall be immediately forwarded to the State Police Legal Division.