Current through Register Vol. XLI, No. 50, December 13, 2024
Section 69-4-4 - Meetings; Rules of Order; Selection of Chairperson and Vice-chairperson4.1. Meetings of the Advisory Committee may be called by the chairperson, and the chairperson shall call a meeting upon the written request of the majority of the voting members of the Advisory Committee: Provided that, the Advisory Committee must meet at least annually.4.2. The chairperson shall notify Advisory Committee members in writing at least seven (7) days in advance of a meeting. The notice shall set forth the time and place of such meeting and the matters to be considered, except that such notice is not required if the time, the place, and the matters for consideration have been fixed in a meeting where all the members are present.4.3. The chairperson shall notify the public and the news media by filing with the office of the Secretary of State a public notice of the meeting. The notice shall be filed in a manner so as to allow each notice to appear in the state register at least five days prior to the date of the meeting. The public notice shall contain the time, the place, and purpose of the meeting.4.4. The provisions of this section shall not apply in the event of an emergency requiring immediate official action by the Advisory Committee. In the event of an emergency requiring immediate official action, the Advisory Committee may file an emergency meeting notice at any time prior to the meeting. The emergency meeting notice shall state the time, place, and purpose of the meeting and the facts and circumstances of the emergency.4.5. Meetings may be continued to a set time and place by a majority vote of the Advisory Committee members present and voting without further notice to the members and without further publication unless such continued meeting is scheduled for more than fourteen (14) days from the date of the voting.4.6. All members present at a meeting shall have the same right to participate in discussion of matters before the Advisory Committee.4.7. The Advisory Committee shall consider any matter brought before it by the chairperson or any appointed member and may consider any matter referred to it by a person not a member of the Advisory Committee. At the conclusion of its consideration of any proposal, the Advisory Committee shall make its recommendation to the Secretary.4.8. Meetings of the Advisory Committee shall be conducted in accordance with the most recent edition of Robert's Rules of Order.4.9. The members of the Advisory Committee shall select from one of their number a member to serve as Chairperson and also from one of their number to serve as Vice-Chairperson who shall preside in the absence of the Chairperson. The terms of the Chairperson and the Vice-Chairperson shall be for one calendar year; from January 1 to December 31. Vacancies may be filled by electing a new Chairperson or Vice-Chairperson for the remainder of a term. A member may be reelected as Chairperson or Vice-Chairperson. 4.10. The chief administrators of the following public bodies shall be ex officio members, without vote, of the Advisory Committee: Department of Health and Human Resources; the Division of Health; the Public Employees Insurance Agency; the Division of Human Services; the Division of Employment Security; the Division of Worker's Compensation; and the Division of Rehabilitation Services.