Current through Register Vol. XLI, No. 50, December 13, 2024
Section 68-1-3 - Meetings3.1. Meetings of the Commission may be called by the chairperson or upon the written request to the chairperson of at least three (3) members of the Commission. The Commission shall meet at least twice each month during its first year of operation.3.2. The chairperson shall notify each Commission member in writing at least three (3) days in advance of a meeting. The notice shall set forth the time and place of a regularly scheduled meeting and the time, place and purpose of a special meeting. In the event of an emergency requiring immediate official action, the chairperson shall afford each Commission member such advance notice of a meeting as is practical and prudent under the circumstances.3.3. Except in the event of an emergency requiring immediate official action, the chairperson shall notify the public and news media of a meeting by filing a notice with the Secretary of State for publication in the state register. The notice shall state the time, place and purpose of the meeting. Each notice shall be filed in a manner to allow it to appear in the state register at" least, five (5) days prior to the date of the meeting.3.4. In the event of an emergency requiring immediate official action, the chairperson may file an emergency meeting notice at any time prior to the meeting. The notice shall state the time, place and purpose of the meeting and the facts and circumstances of the emergency.3.5. Meetings may be continued to a set time and place by a majority vote of the Commission members at a meeting at which a quorum is present, without further notice to the members and without, further publication, unless such continued meeting is scheduled for more than fourteen (14) days after the date of the vote to continue.3.6. Meetings of the Commission shall be conducted in accordance with the most recent edition of Robert's Rules of Order, including specifically the less formal procedures contained therein for small boards.3.7. One or more members of the Commission may participate in a regular or special meeting by means of conference telephone or similar electronic communications equipment, provided that all persons participating in the meeting, including members of the public and news media if present, can hear each other. Participation by conference telephone or similar electronic means shall constitute presence in person at the meeting.3.3. Whenever a vote of the Commission is required or permitted, this vote may be taken orally during a telephone or other electronic conference conducted in conformance with subsection 3.7 of this rule. Any agreement reached shall be reduced to writing, in the minutes or otherwise, and be approved by the Commission at its next regular meeting after the conference.