Current through Register Vol. XLI, No. 50, December 13, 2024
Section 63-4-3 - Administration3.1. The standards set forth in this rule shall be the minimum system of accounting and auditing standards that are to be used by the conservation districts. The WVCA and conservation districts shall develop program documents for accounting and auditing that include these minimum standards to be approved by the SCC.3.2. Upon approval by the SCC, the accounting and auditing standards shall be administered by the WVCA and conservation districts.3.3. Program document(s) shall be developed by the WVCA to serve as policy and establish procedures for co-administered funds.3.4. The conservation districts shall follow SCC policies in the administration of co-administered funds.3.5. Program document(s) shall be developed by the conservation districts to serve as policy and establish procedures for general funds, conservation district operation funds, and special revenue funds.3.6. The SCC shall consider recommendations from the conservation districts related to the accounting and auditing standards.3.7. The conservation district supervisors are responsible for the financial management of the conservation district. The conservation district supervisors must ensure all applicable provisions of this rule and policies and procedures are complied with, all accounting records are accurately maintained, and all financial reports are reviewed and properly maintained.3.8. WVCA accounting staff shall be responsible for accounting entry for co-administered funds.3.9. Conservation districts shall hire an independent accounting or bookkeeping service to be responsible for accounting entry of general funds, CDO funds, and special revenue funds.3.10. The SCC shall develop a chart of accounts for the co-administered funds. Conservation districts should use this chart of accounts for the general fund, CDO fund, and special revenue funds and may add to it as needed.3.11. Conservation districts shall provide the SCC an annual budget by March 31st for the following fiscal year and an expenditures report by August 1st for the previous fiscal year for conservation districts operating funds.