Current through Register Vol. XLI, No. 50, December 13, 2024
Section 61-NA-7 - Corporate Travel Cards7.1 - Eligibility to Apply for Corporate Card - Only full-time employees of the West Virginia Department of Agriculture who travel as a part of their job responsibilities are eligible to apply and receive the State of West Virginia corporate travel card.7.2 - Authorized Expenses - The State of West Virginia corporate travel card may only be used for official business travel expenses which shall include cash advances for travel related expenses, lodging, meals, registration fees, automobile rentals, gasoline or diesel fuel, the purchase of airline tickets, but not flight insurance, and business related long distance toll charges. 7.2.1 - Employees to Abide by the Terms and Conditions of the State of West Virginia Corporate Travel Card Contract - Upon issuance of State of West Virginia corporate travel card employees, shall agree to abide by the terms and conditions of the contract negotiated by the State of West Virginia for use of corporate travel cards.7.2.2. - Personal and Retail Charges Prohibited - The corporate travel card shall not be used for any personal or retail charges including but not limited to the purchase of goods, supplies or services for personal or business related reasons. The purchase of goods, supplies and services for business related reasons shall comply with the purchasing statutes of the State of West Virginia and be pursuant to an authorized purchase order.7.3 - Penalties for Inappropriate Use of a Card - The provision of a corporate travel card is a privilege and inappropriate use shall result in the revocation of cards on either a temporary or permanent basis. Likewise, an employee who has been issued a State of West Virginia corporate travel card shall undertake the safeguard of that card from the inappropriate use by others.