Current through Register Vol. XLI, No. 40, October 4, 2024
Section 60-10-4 - Purchasing Requirements for Construction or Reclamation Contracts4.1. All procurement of construction or reclamation services by the Department are in accordance with W.Va. Code §5-22 Government Construction Contracts and are subject to expenditure approval.4.2. The Secretary shall adopt standard specification terms and conditions which shall establish the requirements to which the services to be contracted for by the Department must conform.4.3. Requirements for all construction or reclamation projects:4.3.a. The proposed purchase must receive the approval of an Authorized Designee or the Program Director. 4.3.b. All solicitations for construction or reclamation contracts must be publicly advertised using advertising media such as the wvOASIS Vendor Self-Service Portal.4.3.c. All responses to solicitations must be received electronically and remain sealed until the system releases the bid information at the specified date and time stated on the solicitation. The vendor is solely responsible for the submittal of the bid prior to the appointed date and hour of the bid close.4.3.d. All results of bids received will be posted on the DEP' s website and available within 24 hours of bid close time.4.3.e. All bidders will be notified of either successful or unsuccessful bid or quote in writing, which may be via e-mail.4.3.f. Contracts will be awarded to the lowest responsible bidder meeting the required specifications.4.3.g. Any or all bids and/or quotes may be rejected if there is a sound, documented reason for such rejection.4.3.h. The proposed contract must receive the approval of the Director or other officer or employee with full signature authority.