Current through Register Vol. XLI, No. 49, December 6, 2024
Section 42-31-5 - Record-keeping Requirements; and Content of Records5.1. An employer shall maintain a written record of the name and address of each employee, the employee's rate of pay, hours of employment, payroll deductions, and amount of net pay for each pay period.5.2. In addition to the requirements of subsection 5.1 of this rule, an employer shall document proof of each employee's legal employment status. The following documents shall be accepted as proof of an employee's legal employment status: 5.2.1. A valid social security card;5.2.2. A valid immigration or non-immigration visa including photo identification;5.2.3. A valid birth certificate;5.2.5. A valid photo identification card issued by a government agency;5.2.6. A valid permit issued by the United States Department of Justice;5.2.7. A valid work permit or supervision permit issued to a minor child under the age of 18 years and authorized by the Division; or5.2.8. Any other valid document providing evidence of legal employment status in the United States.5.3. An employer shall preserve each employee's records for a period of at least 2 years after the employee has separated from employment.