W. Va. Code R. § 22-5-11

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 22-5-11 - Record Keeping

11.1. The DOF will maintain permanent records in accordance with the most recent revision of WVDOF Conservation Easement Stewardship Policy.

11.2. Documents that are to be retained include but are not limited to:

11.2.a. Application

11.2.b. Minerals Determination

11.2.c. USFS approval of easement

11.2.d. Recorded easement with survey plats

11.2.e. Recorded subordination deeds of trust

11.2.f. Appraisal task assignment

11.2.g. Appraisal

11.2.h. Appraisal review

11.2.i. Appraiser qualifications

11.2.j. Review appraiser qualifications

11.2.k. Survey task assignment

11.2.l. Surveyor qualifications

11.2.m. Baseline report

11.2.n. Stewardship Plan and Stewardship Amendments

11.2.o. Title report with copies of recorded documents

11.2.p. Title assurance letter

11.2.q. Amicable agreement/offer letter

11.2.r. Payment information

11.2.s. Correspondence

11.2.t. Monitoring reports

11.2.u. Easement amendments

11.2.v. Grant agreement

11.2.w. Written approvals / disapprovals

W. Va. Code R. § 22-5-11