Current through Register Vol. XLI, No. 50, December 13, 2024
11.1. Fees will be charged to the requester for searching for and reproducing requested records, in accordance with the following:11.1.a. Copying costs shall be twenty-five cents ($0.25) per image.11.1.b. The charge for copying materials that must be reproduced outside the Division's facilities shall be the actual cost to reproduce the record;11.1.c. Mailing or delivery charges may be charged, at the actual cost, in connection with sending the requested information to a requester;11.1.d. If the information requested exists as a computer record in the form of a printout, diskette, CD-ROM or tape, the fee will be the actual cost of the computer system time added to any applicable search, in-house programming, reproduction, or contract programming costs;11.1.e. Diskette, CD-ROM, tape or other storage media will be provided at actual cost.11.1.f. A fee of $15 will be charged per hour, or quarter fraction thereof, for the Division's time spent in locating and duplicating requested records.11.1.g. An invoice for the total amount of fees will be sent to the requester. Payment shall be made by check or money order payable to the West Virginia Division of Forestry;11.1.h. Total or partial pre-payments may be required if the Division determines that the cost to reproduce the information will exceed twenty-five dollars ($25);11.1.i. Total or partial pre-payments may be required if the Division determines that unpaid fees on one (1) or more requests by the same requester exceeds twenty-five dollars ($25); and11.1.j. Any requester who claims that he or she cannot afford to pay the fees established by this rule may file an affidavit with the Division stating the reason the requester cannot afford to pay. If the Division agrees, the Division shall process the request in accordance with this rule and as if the fees have been paid.