Current through Register Vol. XLI, No. 50, December 13, 2024
Section 192-2-3 - Meetings; Notice; Public and Media Attendance; Interpreters3.1. Regular and Special Meetings. 3.1.a. Notice. 3.1.a.1. The chairperson or executive director notifies the public and the news media of a regular or special meeting by filing a notice of the meeting with the Secretary of State for publication in the State Register. The notice states the date, time, place and agenda of the meeting and is filed in time to allow the notice to appear in the State Register at least five (5) days prior to the date of the meeting.3.1.b. Purpose. 3.1.b.1. Regular and special meetings are general meetings for the consideration of any matter that may properly come before the commission and for which proper notice has been given.3.1.c. Regular Meeting Schedule. 3.1.c.1. The commission establishes a regular meeting schedule and meets no less that four (4) times per year.3.1.d. Special Meetings. 3.1.d.1. Special meetings of the commission may be called by the chairperson, the executive director, or by two (2) members of the commission upon written request to the executive director.3.1.d.2. The chairperson or executive director sends members a written notice setting forth the date, time, place and agenda of a special meeting at least five (5) days in advance of the special meeting, except that the written notice to members is not required if the date, time, place, and agenda have been fixed in a meeting at which all members were present.3.2. Emergency meetings.3.2.a. In the event of an emergency requiring immediate official action, the chairperson or executive director may call an emergency meeting and file, with the Secretary of State at any time prior to the meeting, an emergency meeting notice stating the date, time, place and agenda of the meeting and the facts and circumstances of the emergency. The chairperson or the executive director notify members of the emergency meeting.3.3. Public and Media Attendance.3.3.a. The commission may without notice move the location of a meeting to accommodate members of the public and media who wish to attend the meeting and makes accommodations, in accordance with W. Va. Code '6-9A-9, for radio and television stations to broadcast, film or record a meeting.3.4. Interpreters. 3.4.a. Meetings and activities held by the commission are attended by at least two qualified interpreters who are hired at the commission's expense or provided free of charge by agencies, organizations or individuals willing to volunteer qualified interpreters.