Current through Register Vol. XLI, No. 50, December 13, 2024
Section 189-4-6 - Tax Mapping Procedures6.1 Scales. All tax maps shall be revised and all new tax maps prepared according to the following scales:6.1.1 All corporations, insets, and insert maps: 1" - 100' (Some originals permit 1" - 50').6.1.2 All rural and farm areas: 1" = 400' (Some originals permit 1" = 800').6.1.3 Original tax maps have scaled urban commercial areas, and State-game land and forests at 1" = 50' and 1" = 800' respectively.6.2 Inset/Inserts Procedure. 6.2.1 All new insets and insert sheets will be plotted on the 1" = 100' scale, except where the original permitted other scales. Insert sheets are generally preferable to insets In situations where either may be appropriate.6.2.2 If an inset cannot be mapped on the same sheet, an insert sheet will be made.6.2.3 An inset shall .not be plotted on a map other than the one from which it originates.6.2.4 Insets shall be identified by consecutive number.6.2.5 Inserts shall be identified by the map number it is taken from and a letter assigned in alphabetical order Letters used shall be from "A" to "Z", omitting "I", "0", and "Q" as they could be confused with a map number.6.3 Plotting. 6.3.1 Tax maps shall be scaled and accurately plotted so that the map for each urban parcel will show dimensions in feet.6.3.2 Parcels on rural maps (districts) will show acreage. All parcels within municipal limits under one acre will show dimensions, all one acre or larger will show acreage.6.3.3 Rural parcels less than one acre shall show dimensions in feet and/or fractions of an acre.6.3.4 The mapper shall indicate on the worksheet the dimensions or area of each parcel, whether in feet or acreage, as set forth in the deed.6.3.5 Where the dimensions or area of any parcel, as computed by the mapper, differs by 10 percent from the dimensions or area stated in the deed of conveyance, then the mapper shall indicate both such dimensions or areas on the work copy maps and identify each by:6.3.5.2 (C) for calculated6.3.6 Where a parcel cannot be located with reasonable confidence, the mapper shall reconcile the mapping problem by considering one or more of the following guidelines: 6.3.6.1 Within the parent parcel with the deed acreage underneath with a notation (Location ?). The parent parcel acreage shall also be amended appropriately to reflect the change.6.3.6.2 All parcels that cannot be specifically placed on the maps shall be placed on the CAMA and Assessment Systems with parcel I.D.'s, Map 000X, Parcel 0001.0000 etc. in alphabetical sequential order as they appear in the assessor's land book. . These shall be considered parcel* I.D.'s. All helpful remarks relevant to the location of these properties should be added to the "NOTE" section of the CAMA and Assessment Systems.6.4 Riqhts-of-Way. 6.4.1 Tax maps shall show the width, measured in feet, of the rights-of-way for: 6.4.2 The maps shall also indicate that portion of any rights-of-way actually used for streets, alleys, roads, and railroad where the portion actually used differs from the width of the right-of-way itself. 6.4.3 Actual used area within a right-of-way shall be indicated by dashed or broken lines.6.4.4 All pipelines, power lines, and telephone rights-of-way, when actually owned by a utility company shall be mapped.6.4.5 All highways, municipal, and tax district boundaries shall be identified. 6.5 Improvement Symbols. 6.5.1 A template will be prescribed to allow local county jurisdictions for uniform plotting of the following: Click here to view Image
6.5.2 Improved parcels shall include one of the symbols outlined in Item 1. Use of the template symbols are mandatory.6.5.3 The name of the improvement; church, school, etc. should accompany the symbol for identification purposes.6.6 Land Hooks/"P/O Parcels /Matching Sheets. 6.6.1 A parcel of land divided by a highway, river, etc. will be noted by "P/O Parcel" ("part of parcel"), in addition to a land hook within the neat image area of a map that contains the whole area of that parcel.6.6.2 On parcels too small to write the P/O reference, the land hook is acceptable. 6.6.3 When a parcel extends from one sheet to another, the P/O (part of map and parcel) reference will be used.6.6.4 When a split is made from a P/O portion of a tract that is identified on a sheet other than the one the parcel number of that tract is on, the split will be given the next highest parcel number on the sheet on which it is located.6.6.5 It is most Important that all adjoining map sheets be checked for matching purposes, after splits or changes of any kind are made. The mapper should take the time necessary to see that all map sheets affected by the changes have been checked for completeness. When the maps are matched to one another, the property lines, roads, etc. must agree with each other in all respects.6.7 Split - The conveyance of a portion of real estate that had previously been considered a single parcel for assessment purposes. 6.7.1 When making a split from a parcel, alphabetical suffix (a number following the period in a parcel I.D. number) letters are not acceptable as part of a parcel number.6.7.2 When a split is made from a split, the next consecutive suffix number will be used.6.7.3 If a tract or parcel of land is split into lots, they will be Identified by using: 6.7.3.1 Original parcel number6.7.3.3 Split number - 1 through last number required.6.7.4 A zero preceding the split number shall not be used. If a mapper discovers a zero preceding the split number, the zero should be removed.6.8 Index Maps 6.8.1 Separate index maps shall be prepared illustrating the entire county and each political subdivision thereof, showing specifically the area covered by each tax map sheet and its geographic relationship to the other individual tax map sheets.6.8.2 Particular attention should be given to the index sheets when new insert sheets are added or new properties are annexed by a municipality. The appropriate index maps should be revised to reflect these changes at the same time the individual sheets are revised.6.8.3 All insert sheets, highways, and other pertinent information will be added to the applicable index map whether county, district, or corporation at the same time individual sheets are revised.6.9 Margins/Title Block. 6.9.1 Each tax map will carry a one-inch margin on top and right side; a two-inch margin on the bottom side; and a three-inch margin on the left side for binding and annotation when required.6.9.2 The two-inch margin at the bottom will shown:6.9.2.1 Name of county, district/corporation6.9.2.7 Match reference to adjoining or adjacent sheets.6.9.3 Property lines can extend into the margin on the right side and top of a map sheet.6.9.4 Property lines shall not be extended into the title block portion of the map sheet.6.10 Procedure. 6.10.1 All revisions made on work maps will be either red or green. HARD LEAD PENCILS ONLY
6.10.1.1 Red: Used for additions.6.10.1.2 Green: Used for deletions.6.10.2 Property lines will be drawn with an appropriate straight edge.6.10.3 Parcel circles will be drawn with the circle template.6.10.3.1 Parcel numbers will be placed inside the parcel as long as it is legible.6.10.3.2 Parcel numbers outside of the parcel will have a leader which is a line from the parcel circle to the appropriate parcel.6.10.3.3 A leader shall be broken when drawn through any parcels other than the one that is being designated by the leader.6.10.3.4 The leader may be angled or curved to avoid another parcel.6.10.4 Priorities for information to be -placed within a small parcel of land where space is limited are: 6.10.5 All radii will be drawn with a curve or compass.6.11 Acreage. 6.11.1 Acreage will not be carried more than two placed beyond the decimal point.6.11.2 A decimal point and zeros will not be added to whole acreages.6.12 Annexed Sheets/Inserts. 6.12.1 When a new insert map is plotted, the 1" = 400' map that it is taken from will be revised at the same time the new sheet is created.6.12.2 Particular attention should be given to the index sheets, both the District/Corporation and the County Indexes, when new insert sheets are added or when parcels are. annexed by a municipality. They must be inserted and Identified appropriately to conform with the original indexes.6.12.3 In short, the tax mapper should remember that accuracy, legibility and neatness are the most important factors. If necessary, to achieve that end, the mapper should remap on a larger scale (1" = 100') an area that is too congested on a smaller scale (1" = 400'). Remapping an area at a larger scale often requires changes of parcel identifiers (map and parcel numbers) to be made to all of the affected appraisal records.6.12.4 As a general rule the mapper should create an insert map when parcel numbers on small lots on a 1" = 400' map with three digit numbers occur. When a map contains 100 or more parcels, that is the time to consider the creation of one or more insert maps for that map.6.13 Basic Tools. 6.13.1 Engineer's scale showing 1 to 4 and 1 to 10.6.13.2 Rod, Perche and Pole Scale converted to 1" = 400'.6.13.3 Protractor or Protractor Transparent Paper.6.13.4 Hard lead pencils (6H) or drafter's mechanical pencil with 6H lead.6.13.5 One set of 9" triangles (30° - 60° - 90°).6.13.6 Stylus (needle point).6.13.7 Red and green pencils.6.13.8 Compass, circle template, curve template, symbol template, .calculator. 6.14 Map Change Source Documents. 6.14.1 All map change information should originate from a real estate change from such as a real estate card (12:06-1A) that provides the necessary references to the conveyance document (deed description) and parent tract from which the new parcel is part, or parcel identifier of parcel that requires a change (i.e. correction).6.14.2 The change card procedure provides the means by which mapping technicians can organize their work and accomplish their tasks in a efficient manner.6.14.3 A separate file for real estate changes should be the origin for all mapping and appraisal activities.