Current through Register Vol. XLI, No. 50, December 13, 2024
Section 173-1-2 - Definitions2.1. "Administrative Fees" means outlay for administrative and support services including, but not limited to, professional librarian advice, personnel assistance, fiscal management, planning, program management, and public relations.2.2. "Audit" means an annual examination of the financial records of the public library completed in full accordance with generally accepted accounting procedures for governmental agencies and performed by an accountant appointed by the State Auditor.2.3. "Board of Library Directors" means the administrative authority of a public library. The board of library directors consists of five members appointed to staggered terms unless other provision is made by a special library law. Each member is called a library trustee.2.4. "Budget" means an itemized summary of estimated income and expenditures for a specific period.2.5. "Collection Development" means a planned process of selecting, acquiring, and managing library materials to meet the needs of a library's community.2.6. "Community Library" means a library that offers services to the public but is not established in accordance with the provisions of the W. Va. Code § 10-1-1 et seq.2.7. "Consortium" means a formal cooperative established and developed to improve library services and resources. It may be restricted by geographical area, established for specified purposes, initiated by the West Virginia Library Commission or initiated by a library. It requires formal agreements concerning purpose, membership, administration and procedures and may include non-library entities. Libraries may enter into any number of consortia agreements that meet the definition of this rule. The West Virginia Library Commission must approve consortia agreements that expend funds administered by the Library Commission.
2.8. "Continuing Education" means activities, including attendance at workshops and conferences, for the purpose of maintaining and increasing job-related competence.2.9. "Development Plan" means a document that indicates how the public library will provide quality services to the community for the next three to five years. 2.10. "Fiscal Year (FY)" means a 12-month accounting period based on the budget of the State of West Virginia, currently July 1st through June 30th.2.11. "Governing Authority" means county commission, county board of education, or municipal governing body.2.12. "Grants to Public Libraries" means awards determined annually by the West Virginia Library Commission from funds appropriated by the Legislature for distribution to public libraries. Grants are to enhance library services, not to reduce local funding. Grants to Public Libraries include: Grants-in-Aid -- Funds distributed on a per capita basis to all qualifying public libraries.
Other grants -- Funds awarded from any balance in the Grants to Public Libraries appropriation or from any other funds designated by the Library Commission.
2.13. "Interlibrary Loan" means a transaction in which library material, or copies of material, is loaned by one library to another for the use of a patron.2.14. "Legal Service Population" means the number of people in a geographic area assigned to a public library by the Library Commission. This term is a standard data element of the Federal-State Cooperative System (FSCS) for Public Library Data, a project of the U.S. Department of Education's National Center for Education Statistics.2.15. "Library Director" means the individual hired by the board of library directors to administer the total library program.2.16. "Library Support Staff" means all paid staff who assist with the delivery of library services and programs; does not include janitorial staff.2.17. "Local Funds" means revenue received from local sources for operating expenditures of the public library. Local tax based revenue includes all local government funds designated by the county commission, board of education, or municipality for the public library. Non-tax based local revenue includes all other funds such as monetary donations, interest, library fines, fees for library services, or grants.2.18. "Maintenance of Effort" means a specified level of financial effort that is required by a library over a designated time period in order to receive grants.2.19. "Minutes" means the official record of a meeting of the board of library directors. Minutes show date, time and place of the meeting, names of those attending, actions on all motions and expenditures, corrections to previous minutes, and other information determined to be necessary. Minutes are signed by the secretary.2.20. "Operating Expenditures" means costs of providing on-going library services. Operating expenditures do not include capital outlay or one-time projects.2.21. "Patron" means any person who uses the resources and services of a library, not necessarily a registered borrower.2.22. "Policy" means a statement that articulates principles of operation for the library. The board of library directors must formally adopt all policy statements.2.23. "Professional Librarian" means an individual who has received a Master's degree from a program accredited by the American Library Association.2.24. "Public Library" means a library established in accordance with W. Va. Code § 10-1-1 et seq. and in compliance with this rule, having paid staff, an organized collection, an established schedule during which services of the staff are available to the public, and the facilities necessary to support such a collection, staff, and schedule. A public library may consist of a single facility or multiple facilities.2.25. "Quorum" means the minimum number of library trustees who must be present at a meeting for business to be conducted legally. Unless otherwise defined by a special law, a quorum is three.2.26. "Service Center Library" means a library that provides professional and management services to libraries assigned to it by the Library Commission.2.27. "Services to Libraries Grants" means funds distributed to Service Center libraries to assist in providing those services specified in this rule.2.28. "Special Library Law" means a law, approved by the West Virginia Legislature, which specifies local funding appropriations to the public library. It may also establish the public library and provide for appointment of library trustees.