Current through Register Vol. XLI, No. 50, December 13, 2024
Section 165-1-5 - Meetings5.1. Regular and Special Meetings. -- The Council shall meet at least quarterly on a date designated by the Chairperson. The Executive Director or Secretary of the Council shall notify the Council members of meeting dates and agenda items at least five (5) working days prior to regular meetings.5.2. Emergency Meetings. -- Emergency meetings of the Council may be called by the Chairperson or upon the written demand of six (6) members of the Council. Emergency meetings shall be for the consideration of only those matters designated in the call for an emergency meeting.5.3. Telephone Conferences and Voting. -- Telephone conferences and voting may be held by the Council on issues involving administrative functions of the Council or Development Office. Meetings held in this manner shall require twenty-four (24) hours notice to the members and may be electronically recorded.5.4. Adjournment of Meetings. -- Any regular meeting of the Council may be adjourned without further notice to such date, hour, and place as may be determined by the Council at such meeting. In the event that a quorum is not present at such meeting and cannot be obtained within a reasonable time, such meeting shall be adjourned to such date, hour, and place as shall then be determined and announced by the Chairperson and notice of such adjourned meeting shall be given to those members not present.5.5. Procedure at Meetings. -- At all regular and special meetings of the Council, the following shall be the order of business:5.5.2. Approval of minutes of previous meeting.5.5.3. Report of the Chairperson.5.5.4. Report of Executive Director.5.5.5. Reports of committees.5.5.6. Unfinished business.5.5.9. Adjournment.In all other respects not otherwise provided for in these rules, Robert's Rules of Order shall govern the conduct of all meetings of the Council.
5.6. Open Meetings. -- All meetings of the Council shall be open to the public, except for such executive sessions as permitted by W. Va. Code § 6-9A-4. The Council may cause the removal of any person from a meeting, other than a Council member, who is disrupting the meeting to the extent that orderly conduct of the meeting is compromised. A determination to remove any person shall be vested in the sole discretion of the Chair.5.7. Notice of Regular or Special Meeting. -- Except in the event of an emergency requiring immediate official action, notice of the time, place, and purpose of all meetings of the Council shall be filed with the Secretary of State for publication in the State Register in a manner to allow each notice to appear in the State Register at least five (5) days prior to the date of such meeting.5.8. Notice of Emergency Meeting. -- In the event of an emergency requiring immediate official action, the Council may file a notice with the Secretary of State at any time prior to the meeting, provided that all Council members have been notified of such meeting in writing, by telephone, or by electronic transfer at least twenty-four (24) hours in advance of the time scheduled for the commencement of the meeting. Notification shall include leaving a message at the regular place of business of said members or at their homes. The notice filed with the Secretary of State in such an emergency shall state the time, place, and purpose of the meeting, and the facts which constitute the emergency.5.9. Waiver of Notice. -- Unless otherwise provided by law, whenever any notice is required to be given to any member of the Council under the provisions of these procedural rules or under the provision of state law, a waiver thereof in writing, signed by the member or members entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.