Current through Register Vol. XLI, No. 50, December 13, 2024
Section 161-2-7 - Payments7.1. Payments to the telecommunications services payment and reserve fund.7.1.1. Spending units are required to submit or transfer payments in full to the telecommunications services payment and reserve fund by the statement date.7.1.2. Spending units are required to remit full payment even if a portion of the statement's costs are being disputed (refer to § 161-2-6.3 for submitting contested charges).7.2. Payments to the telecommunications vendors.7.2.1. IS& C shall make full payment for all legitimate, uncontested telecommunication charges to within ninety days of receipt by IS& C of an invoice for telecommunication services.7.2.2. For the purposes of determining the ninety-day time period for payment provided by section 7.2.1, an invoice received by IS& C prior to the date on which the telecommunications services covered by the invoice are delievered or fully performed is considered to be received on the date on which the telecommunications services covered by the invoice are delivered or fully performed.7.3. Late Payments. 7.3.1. In the event a spending unit fails to transfer funds or submit payment in full to the telecommunications services payment and reserve fund by the statement date, the secretary of the department of administration shall transfer to the telecommunications services payment and reserve fund the statement amount plus an additional penalty in the amount of three percent of the statement amount from any funds supporting the administration of that spending unit.7.3.2. Upon exercising a transfer pursuant to section 7.3.1, the Director will notify the spending unit, in writing, of the transfer. Notification will include, but is not limited to, the date, time, total amount of the transfer, statement amount, and penalty amount.7.3.3. A spending unit that does not have sufficient funds in the state treasury or depository to make full payment will be notified, in writing, of the insufficiency. The spending unit will have five days from receipt of the notice of insufficiency to make payment in full along with the three percent penalty charge based on the total statement amount.7.4. Discontinuance of Service.7.4.1. A spending unit failing to make funds available after five days of receiving "Notice of Insufficient Funds" may have its telecommunications service discontinued. Prior to discontinuance, the Director shall notify the Joint Committee of Government and Finance and shall, with the approval of the Secretary, discontinue services for the Agency Head of the delinquent spending unit until an acceptable payment plan is submitted and approved by IS& C.7.4.2. A spending unit be given a written notice from IS& C that the telecommunications vendor(s) has been notified to discontinue services to the spending unit.7.4.3. If service is discontinued and the spending unit, in turn, makes full payment (including penalty costs), the Director may submit a written direction to the telecommunications vendor(s) to reinstitute those services. The spending unit will be responsible for any and all costs associated with any service that is discontinued or discontinued and then reinstituted.7.4.4. Until a spending unit is in good standing it will not be permitted to obtain any new telecommunications services.