Current through Register Vol. XLI, No. 50, December 13, 2024
Section 155-7-3 - Applicability3.1. This legislative rule applies to all spending units of State government except those statutorily exempted. Exempted spending units may elect to follow the provisions of this rule.3.2. In the event of a public necessity, rescue, relief, disaster, or state or federally declared emergency, a member of the Board of Public Works or his or her designee may authorize the use of the Pcard by emergency management or response personnel. Emergency management and response personnel may use the Pcard for all transactions permitted by this rule: Provided, That the Board of Public Works member or his or her designee shall provide to the Director of Operations a list containing the names of persons designated as emergency management and response personnel, and any other information required for the use of a state Pcard. An emergency terminates thirty (30) days from the date of occurrence unless previously extended or terminated in writing by the initiating member: Provided, however, That emergency use of the Pcard is permitted only during the emergency, public necessity, rescue relief or disaster, to which the emergency management or response personnel are responding, and that upon termination of the emergency, public necessity, rescue relief or disaster by the initiating member, or the passage by the legislature of a concurrent resolution terminating the emergency, public necessity, rescue relief or disaster, the privilege of use terminates: Provided, further, That emergency management and response personnel have an additional thirty (30) days after the termination of the emergency to pay invoices for goods and services rendered during the declared emergency.3.3. In the event of an emergency affecting an institution of Higher Education, declared by the president of the institution and approved by the chancellor, the president or his or her designee may authorize the use of emergency Pcards by designated representatives: Provided, That the president or his or her designee shall provide to the Director of Operations a list containing the names of designated emergency purchasers, and any other information required for the use of a state Pcard. An emergency terminates thirty (30) days from the date of proclamation, unless previously extended or terminated by written proclamation signed by the president and approved by the chancellor: Provided, however, That emergency use of the Pcard is permitted only to pay for goods and services rendered during the emergency: Provided, further, That the institution shall have an additional thirty (30) days after the termination of the emergency to pay for goods and services rendered during the emergency.