W. Va. Code R. § 155-2-4

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 155-2-4 - Procedures for electronic filing of index data

4.1. County clerks must submit state-owned land data to the State Auditor's Office County Collections Division via e-mail no less than once per month.

4.2. The proper e-mail address for electronic submission of state-owned land data shall be posted on the State Auditor's Office website: www.wvsao.gov

4.3. State-owned land data must be submitted in the following formats. No other formats will be accepted:

4.3.1. Microsoft Access database (ACCDB file);

4.3.2. Microsoft Excel spreadsheet (XLS, XLSX file), or;

4.3.3 Comma-separated values file (CSV file).

4.4. State-owned land data must include the following data points when submitted. Each data point must be represented as a separate column or field in the following order:

4.4.1. The county where the state-owned land exists;

4.4.2. The taxing district of the state-owned land;

4.4.3. The tax map number of the state-owned land;

4.4.4. The parcel number of the state-owned land;

4.4.5. The sub-parcel number of the state-owned land;

4.4.6. The split number of the state-owned land;

4.4.7. The assessor's account number of the state-owned land;

4.4.8. The name of the grantor of the state-owned land;

4.4.9. The name of the grantee of the state-owned land;

4.4.10. The most recent previous deed book number pertaining to the state-owned land;

4.4.11. The most recent page number within that deed book pertaining to the state-owned land;

4.4.12. The consideration or value of the state-owned land;

4.4.13. The assessed value of the state-owned land;

4.4.14. The land description, given by the assessor, that appears on the tax tickets corresponding to the state-owned land;

4.4.15. The county clerk's recording date of the deed transferring the property interest to the state;

4.4.16. The deed book number where the deed transferring the property interest to the state resides, and;

4.4.17. The page number within that deed book for the state-owned land, after transfer.

W. Va. Code R. § 155-2-4