W. Va. Code R. § 148-NA-7

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 148-NA-7 - Registration Fees

7.1 Registration fees and event-related materials for meetings, conferences, seminars, and/or workshops are reimbursable.

7.2 Receipts are required for reimbursement. The receipt or documentation provided by the event sponsor shall be sufficient for reimbursement.

7.3 Travelers are to adjust meal reimbursement (per diem) requests for meals included with the registration fee.

7.4 Traveler should verify acceptable payment methods with the event sponsor prior to attending. Registration fees should be charged on a Purchasing Card when possible.

7.5 If a cancellation charge is incurred, the charge is reimbursable if the Traveler is directed to change his/her travel plans, or if other extenuating circumstances beyond the Traveler's control arise. Charges incurred due to the failure of the Traveler to notify the event sponsor are considered a personal expense.

W. Va. Code R. § 148-NA-7