W. Va. Code R. § 148-NA-2

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 148-NA-2 - Delegation of Authority and Responsibilities

2.1 Authority to manage, approve, or disapprove travel and travel-related expense is delegated exclusively to the spending officer of a state agency. Authority may be revoked by the Travel Management Office.

2.2 The spending officer may delegate authority to others within the respective state agency to act as designee(s) for authorizing and approving travel and travel-related expenses as may be required. All such authorizations and approvals shall be made in accordance with the provisions of these regulations.

2.3 Travel may be authorized only for official business and only if the state agency has the financial resources to reimburse the traveler for travel expenses.

2.4 The spending officer may develop administrative policies and procedures for the state agency, consistent with this policy, to provide additional guidance to employees and others traveling on behalf of the state agency.

2.5 The responsibility to audit a traveler's expense account settlement lies with the state agency. Approval of a traveler's expense account settlement by the state agency means that the expense account settlement meets all criteria established by this policy for reimbursement. The state agency shall audit and submit an accurate expense account settlement for reimbursement to the Auditor's Office within fifteen (15) days after completion of travel.

W. Va. Code R. § 148-NA-2