W. Va. Code R. § 148-ADM-2

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 148-ADM-2 - Delegation of Authority and Responsibilities

2.1 Authority to manage, approve or disapprove travel and travel related expense is delegated exclusively to the administrative head of a state agency. Authority may also be revoked by the Travel Management Office.

2.2 The spending officer may also delegate authority to others within the respective state agency to act as designee(s) for authorizing and approving travel and travel-related expenses as may be required. All such authorizations and approvals shall be made according to the provisions of this rule.

2.3 Travel may be authorized only for official business and only if the state agency has the financial resources to reimburse the traveler for travel expenses.

2.4 The spending officer may also develop administrative policies and procedures for her or his state agency, consistent with this rule, to provide additional guidance to employees and others traveling on behalf of the state agency.

2.5 The responsibility to audit a traveler's expense account settlement lies with the state agency. Approval of a traveler's expense account settlement by the state agency means that the expense account settlement meets all criteria established by this rule for reimbursement. The state agency shall audit and submit an accurate expense account settlement for reimbursement to the State Auditor's Office within 15 days after completion of travel.

W. Va. Code R. § 148-ADM-2