W. Va. Code R. § 148-21-4

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 148-21-4 - Spending Unit Certification

4.1. The authorized representative of the Spending Unit for which the employee works shall review the employee's Application for Payment of Unused Sick Leave & Reimbursement Agreement. The authorized representative shall verify the eligibility of the employee and the number of unused sick days available for the employee requesting payment to the head of the Spending Unit.

4.2. The authorized representative of the Spending Unit for which the employee works shall review the Application for Payment of Unused Sick Leave and Reimbursement Agreement with the employee requesting payment to assist in that employee's understanding of the full ramifications of the Agreement prior to the employee accepting the terms set forth therein.

4.3. The head of the Spending Unit, or his/her designee, shall then certify to the Secretary, within ten working (10) days from receipt of the application from the employee, that the employee requesting payment for his/her unused sick leave meets or does not meet all eligibility requirements. The head of the Spending Unit, or his/her designee, must also certify to the Secretary the number of unused sick leave days the employee has available for which he/she may be paid; the employee's annual budgeted salary, which includes the base pay and does not include overtime pay or increment pay; the number of sick days the employee would have remaining after payment for available unused sick days; the employee's daily rate of pay; and the sources of funds from which the employee is paid, including the WV FIMS codes. If the employee's monthly salary exceeds the amount of the cap established in W.Va Code § 5-5-6(c)(1), the Application for Payment of Unused Sick Leave & Reimbursement Agreement shall reflect that the daily rate of pay was computed based upon such cap, or the legal amount allowed under § 5-5-6(c)(1).

4.4. The employee or head of the Spending Unit, or his/her designee, shall send the employee's Applications for Payment of Unused Sick Leave & Reimbursement Agreement to the Secretary for approval and payment of unused sick leave once it has been certified by the head of the Spending Unit for which the employee works.

W. Va. Code R. § 148-21-4