W. Va. Code R. § 148-13-2

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 148-13-2 - Definitions

2.1. "Administrator" means Secretary of the Department of Administration, as designated by statute as State Records Administrator.

2.2. "Agency Records Manager" means an employee appointed by the agency head to manage the agency's records inventory and to act as liaison with the Administrator.

2.3. "Non-record" means duplicates of official records created for convenience, drafts, personal notes related to drafts, or any material not originally created in the transaction of state business.

2.4. "Record" means any document, paper, spreadsheet, correspondence, electronic file, photograph, sound recording or other material, regardless of format, made or received pursuant to law or in connection with the transaction of official state business.

2.5. "Records Center" means the facility for storage of records that are required to be retained long-term.

2.6. "Records Retention Authorization" means request by the agency to the Administrator for approval of the agency's proposed Retention and Disposal Schedule.

2.7. "Retention and Disposal Schedule" means a schedule of approved retention periods for the records of an agency in the format prescribed by the Administrator.

W. Va. Code R. § 148-13-2