W. Va. Code R. § 148-11-10

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 148-11-10 - The Procedures for Evaluating Proposals

10.1. The Technical Review Committee shall segment all proposals received from Design-Builders in response to an IFP into two (2) parts:

a. Qualitative Proposal. A qualitative proposal shall include response to the IFP, except the cost proposal, as set forth in subdivision (b) of this subsection. The qualitative proposal shall remain sealed until the Technical Review Committee is assembled and ready to review and score the proposals.

b. Cost Proposal. The cost proposal shall be submitted in a separate sealed package that is clearly labeled as a cost proposal. The package shall clearly identify the Design-Builder's name, project description, or any other information required by submission of proposals. The cost proposal shall be secured until the time provided in the IFP. Cost proposals shall include one (1) cost for all design and construction of the proposed project. An original signature raised seal bond for five (5) percent bid security shall be attached to the cost proposal.

10.2. The Technical Review Committee shall review the qualitative proposal submitted by each Design-Builder and shall establish a rating for each Design-Builder's proposal based upon the performance criteria established in the IFP for the project. The criteria may utilize the following format, but shall be adjusted for the particular characteristics of the Project which shall clearly be set forth in the IFP.

10.3 A maximum score will be determined for these categories and will be adjusted to reflect the particular characteristics of a project and the considerations involved in its construction. Provided that, the technical criteria must be in the range of 40 -50 % of the total maximum score, the Project-Specific Management Plan must be in the range of 10 - 20 % of the total maximum score, the Project Schedule must be in the range of 20 -30 % of the maximum score and that Design Creativity and Originality must be in the range of 10-20 % of the maximum score.

EXAMPLE OF RATING SYSTEM

1. Technical Criteria

a. Structural System

b. Exterior Finish Materials

c. Roofing Systems

d. Site Layout and Features

e. Landscape Provisions

f. Mechanical System

g. Plumbing System Materials

h. Interior Finish Materials

i. Interior Hardware and Fixtures

j. Interior Door Units/Wall Systems

k. Floor and Ceiling Systems

I. Lighting Systems

m. Power Systems

n. Data Systems

o. ADA Compliance

p. Building Code Compliance

q. Any Other Requirements

2. Project-Specific Management Plan

a. Management plan and organization

b. Resumes of key professional and managerial personnel

c. Craft training and staffing capabilities

d. Quality assurance plan

e. Safety plan for project and safety record

f. Experience of individual members of the team

g. Experience of the team

h. Address of Home Office of Design-Builder

i. Address of Home Office of Architects(s) and/or Engineer(s)

3. Project Schedule

a. Construction schedule and ability to meet schedule

b. Architecture/Engineering design schedule and ability to meet schedule

c. Length of construction and design schedule

4. Design Creativity and Originality

10.4. The maximum unweighted score for the Qualitative Proposal is 100. A Design-Builder must achieve a minimum unweighted score of 70 in order to continue in the evaluation process by the Technical Review Committee.

10.5. Prior to opening the cost proposal, the Technical Review Committee shall total and submit the weighted score of each Design-Builders qualitative proposal to the Agency.

10.6. Points for the qualitative proposal shall not be awarded on a fractional basis.

10.7. The Agency shall notify all parties submitting proposals of the outcome of the scoring process and the Agency's intent to enter into a contract with the successful Design-Builder. The Awarding Authority may reject all Proposals

W. Va. Code R. § 148-11-10