Current through Register Vol. XLI, No. 50, December 13, 2024
Section 148-4-4 - Functions of the SASP4.1. The major functions of the SASP include acquiring, warehousing and distributing surplus property to eligible donees, carrying out other requirements of the State plan, and providing details concerning the organization of the SASP, including supervision, staffing, structure and physical facilities.4.2. The SASP develops and implements policies, procedures and regulations for the overall program operation; establishes liaison relationships with federal, state and local organizations for the equitable distribution of federal surplus personal property; conducts investigations and studies for evaluation of service, considers long-range improvement and expansion of the Surplus Property Program; supervises SASP staff, assignment of duties and evaluation of personnel; determines eligibility, in accordance with federal requirements; determines the relative needs and resources of the donees and their ability to use surplus personal property; and establishes a comprehensive system of identifying and reviewing all available property including arranging for inspection, screening and transporting of such property either by a direct donee pickup or by the SASP.4.3. The SASP audits for State plan by checks and enforcement where violations may be determined. Federal surplus equipment with an acquisition cost of five thousand dollars ($5,000) or greater is placed in the hands of the donees with certain restrictions. The major restriction is that the property must be used for the purpose intended for at least eighteen (18) months. During this period, it is the responsibility of SASP to initiate State plan checks at regular intervals.4.4. The SASP maintains accurate financial records and prepares monthly financial reports.4.5. The SASP handles the warehousing, acquisition and distribution, and allocation. 4.5.a. Warehousing is responsibility for moving property into and out of the warehouse, including unloading incoming shipments, placing the property in its proper location in the warehouse and removing it when it is donated. The SASP also is responsible for warehouse security.4.5.b. Federal screening for federal surplus at the federal installations is a responsibility of the SASP as is arranging for picking up the property and delivering it to the SASP warehouse. It is necessary for the SASP to maintain operating equipment to perform this function.4.5.c. Day-to-day federal sales to various donees are a responsibility of the SASP as well as arranging for public sale, as approved by General Services Administration (GSA).4.6. SASP Organizational Structure. The West Virginia State SASP for Surplus Property is under the jurisdiction of the Department of Administration and is designated as the SASP responsible for administering the Surplus Property Program in West Virginia. This property is owned by the State of West Virginia. The SASP has unit status under the Program Services Section of the Purchasing Division, Department of Administration. See Appendix D of the State Plan of Operations. The state official overseeing the SASP is Assistant Purchasing Director and Manager of the SASP. This official's direct supervisor is the State Purchasing Director.