W. Va. Code R. § 148-4-10

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 148-4-10 - Fair and Equitable Distribution

10.1. Distribution. All property located at the SASP warehouse will be distributed on a first-come first-serve basis, except where there are multiple numbers of donees competing for the same property.

10.2. SASP to make fair and equitable distribution of property to eligible donees based on relative needs and resources and ability to use property. If multiple donnees are competing for the same property, the donees will be prioritized according to the following criteria which are based on relative needs, relative resources and the donee's ability to utilize donated property:

10.2.a. The existence of a natural or man-made disaster in the donee's locale.

10.2.b. The urgency of need, including the proposed type of application of the property and time required by the donee to place the property to constructive use;

10.2.c. The comparative resources of the donee, i.e., the ability of the donees to acquire similar property through other means;

10.2.d. The ability of the donees to substitute other types of property;

10.2.e. The ability of the donees to replace, maintain and repair the equipment;

10.2.f. The ability of the donees to pick up property at either the federal installations or the SASP warehouse;

10.2.g. The ability of the donees to render prompt payment of service charges; and

10.2.h. The financial needs of the donee, including the ability to place the property in use for the purpose for which it was acquired.

10.3. Policies and detailed procedures for effecting a prompt, fair and equitable distribution:

The process includes donees requesting items. Want lists will be maintained for specific property requested. In instances where multiple donees are competing on the want list for the same property, the SASP will decide on the donee based on its analysis of the situation and the criteria listed above in 10.2 above will be implemented once the property is allocated by the GSA.

10.4. Requirement that SASP select property requested by eligible donees and, if requested, arrange for shipment of property directly to donee.

To ensure all donees have equal access to information pertaining to the quantity, quality and types of property, the SASP may periodically issue notices. The state, as far as practical, will select property requested by the donee and arrange for shipment of property directly to the donee. For direct donations, at the SASP's discretion, donees may be responsible for picking up property or arranging for shipment of property directly to the donee.

W. Va. Code R. § 148-4-10