Current through Register Vol. XLI, No. 50, December 13, 2024
Section 148-3-3 - Agency Fleet Coordinators3.1. Each spending unit which utilizes state-owned vehicles shall designate an agency fleet coordinator as point of contact between the agency and the Fleet Management Division. The agency fleet coordinator will be charged with tracking the agency's state-owned vehicles, reporting required information to the Fleet Management Division, and communicating with the Fleet Management Division regarding management of the vehicles assigned to the agency. On or before July 1, 2018, each spending unit shall designate an agency fleet coordinator on the form prescribed by the Fleet Management Division and notify the Fleet Management Division within 30 days of any change in designated agency fleet coordinator.3.2. Agency fleet coordinators are responsible for ensuring employees assigned a state-owned vehicle by the spending unit are familiar with all rules, policies and programs related to state-owned vehicle use. Agency fleet coordinators are required to review and document driver understanding of these rules, policies and programs no later than January 15th, each calendar year on the form designated by the Fleet Management Division.3.3. On or before July 1, 2018, each agency fleet coordinator shall input identifying information of each state-owned vehicle which the agency fleet coordinator manages into the centralized inventory database governed by the Enterprise Resource Planning Board in a manner designated by the Fleet Management Division.