W. Va. Code R. § 148-3-11

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 148-3-11 - State-owned vehicle data required to be reported to the Fleet Management Office

11.1. Each spending unit with state-owned vehicles shall conduct an annual survey of its fleet and reconcile its vehicle records with those of the Fleet Management Division and with the centralized inventory database maintained by the Enterprise Resource Planning Board.

11.2. Agency fleet coordinators shall provide by October 31^st each year, or upon request, to the Fleet Management Division data on each state-owned vehicle, including:

11.2.a. vehicle identification number;

11.2.b. manufacturer, make, model and year of the vehicle;

11.2.c. class or type of each vehicle;

11.2.d. license plate number of each vehicle;

11.2.e. date of acquisition of each vehicle;

11.2.f. vehicle inspection records of each vehicle;

11.2.g. annual costs associated with vehicle rental expenses;

11.2.h. annual reimbursement by the agency for employees' personal vehicle use, which shall include total miles and reimbursement rate;

11.2.i. funding source for each vehicle (department number, unit number and fund number);

11.2.j. odometer readings for each vehicle;

11.2.k. fuel usage of each vehicle;

11.2.l. all maintenance events associated with each vehicle; and

11.2.m. annual total indirect costs of operating state-owned vehicles for the agency.

11.3. The Fleet Management Division will provide to the Governor and Joint Committee on Government and Finance an annual report of state vehicle usage, including operating costs and the number of vehicles.

W. Va. Code R. § 148-3-11