W. Va. Code R. § 141-79-VIII

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 141-79-VIII - RENTAL AGREEMENTS

1. A rental agreement will be executed for each public use of the armory. This agreement will be executed in quadruplicate on Armory Board Form 1.

2. The rental agreement will be completed and executed by the armory manager or other person designated by the manager to prepare the agreement and by the lessee, at least one week prior to the start of the use of the armory, if possible. All parts of the agreement will be filled out and the total fee computed at the time of execution of the agreement except where the amount of the rent cannot be fully computed until after the use is completed. In such case, the rent and the total fee will be left blank, and the basis for computing the rent inserted in the proper spaces. The Adjutant General's copy (pink) of the Rental Agreement will then be mailed to the Division of Engineering and Facilities, 1707 Coonskin Drive, Charleston, WV 25311-1099, ATTN: Armory Facilities Manager. The lessees copy (blue) will be delivered to the lessee and the Managerial Copy (white) will be retained in the armory by the clerk of the Managerial Committee. Upon completion of use of the armory, the amount of rent and total fee for the use of the armory shall be computed, where necessary, on Armory Board's, Managerial Committee's, and lessee's copy of the Rental Agreement, and the total fee for the use of the armory shall be collected from the user. The lessee's copy (blue) shall be marked "PAID", signed by the person receiving payment, and re-delivered to him as his receipt for payment of the fee. The Armory Board's copy (yellow) will be submitted to the Adjutant General with the Armory Board Form 2, monthly, and the Managerial Committee's copy (white) will be retained by the clerk of the Managerial Committee. All Rental Forms are accountable, and if voided, a copy will be returned with the report. If lost, a signed statement must be furnished with the report for that agreement form.

3. Rentals of the armory for other than a single use will be covered by special agreements negotiated by the Adjutant General with the advice of the Managerial Committee. However, only one rental agreement will be required for any organizations renting the armory for a period of one month or less. Under no circumstances will use be made of an armory by any group, club, organization, or person, other than the National Guard or Army Reserve in joint-use armories without the approval of the Adjutant General.

W. Va. Code R. § 141-79-VIII