W. Va. Code R. § 141-31-4-4

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 141-31-4-4 - FORMS AND QUESTIONNAIRES BY MAIL

(Note: See Annex A to this publication for examples.)

a. The judicious use of various forms and questionnaires forwarded to and returned by individual officers of the WVARNG on the subject of Career Management and Classification can be a valuable tool, both for the State as well as the Command OPMS Manager (See Annex "A" for examples).

b. Caution should be used in the use of such methods however. The direct, personal contact will always be used if possible. When obtaining data and background information through the use of forms by mail, the following guides should be remembered:

(1) Solicit only that data and information that is strictly pertinent.

(2) Furnish full and complete details concerning the subject to insure understanding by the recipient.

(3) Include current references in the instructions that pertain to the subject. Insure references are those that can be easily obtained by the recipient (those regulations that are normally maintained at the unit level library).

(4) Include suspense dates for return of requested information.

(5) Include a self-addressed franked enveloped for use by the individual in returning the requested information.

(6) Include names and telephone numbers of persons who are qualified to furnish additional assistance to the officer if needed.

W. Va. Code R. § 141-31-4-4