Current through Register Vol. XLI, No. 50, December 13, 2024
Section 14-11-8 - Reporting8.1. A certificate holder shall comply with the following reporting requirements.8.2. Reporting that contains patient Protected Health Information (PHI) shall be done in accordance with the Health Insurance Portability and Accountability Act (HIPAA) patient privacy requirements.8.3. The certificate holder shall notify the primary care physician or other health care provider as identified by the person receiving the pharmaceutical agent(s) by injection. Such notification shall include the diagnosis, treatment and expected results of the injection.8.4. The certificate holder shall document in the patient's record that the patient's primary care provider was notified of an injection given to the patient for record documentation. This notification shall be made by fax, documented phone call or standard U.S. mail.8.4.a. the patient does not have a primary care provider or refuses to provide written permission to report the injection(s) to his or her primary care provider the certificate holder may provide a written statement to the patient regarding the injection(s) administered with instruction to the patient to give the listed injection information to his or her current primary care provider or any primary care provider they would choose to see in the future.8.4.b. The above reporting procedure serves to inform the patient's primary care physician as to the rationale and outcome of a licensee's treatment, report any adverse reaction, and assist in collaborative care of common patients. In no event shall such reporting be construed as permission or approval of an order for treatment by injection.8.5. A log book of all injections given shall be maintained including: 8.5.a. The patient's initials, age, gender and race;8.5.b. A statement indicating the purpose of the injection;8.5.c. The name of the medication administered and the type and location of the injection;8.5.d. The treatment guidelines followed which must be compliant with the guidelines approved by the Board which are on file at the Board Office.8.5.e. The name and certification or licensure level of any persons working in conjunction with the licensee to administer pharmaceutical agents through injections;8.5.f. How the primary care provider was notified that the patient had been given an injection.8.6. A copy of the injection log book shall be submitted to the Board upon request. This log book may be requested at any time by the Board with or without cause.8.7. The Board may require a certificate holder to supply the complete medical record for any of the patients listed in the log book for review. The Board may also request an audit of the certificate holder's full records to ensure compliance with injection certificate requirements.8.8. If a patient has an adverse reaction related to the administration of any agent through injection, they shall provide the Board with an incident report listing the details of the adverse reaction and the measures used to correct that reaction. This report must be received by the Board within 5 business days of the resolution of the adverse reaction.