W. Va. Code R. § 135-56-4

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 135-56-4 - Institutional Responsibility

4.1. Each public higher education institution must develop and publish a policy and procedures that address course completion for students called to military duty and include at a minimum the specific provisions identified in Section 4.2 of this rule.

4.2. In the event of an unexpected call to duty, the military member student shall be afforded a choice of options for completion of enrolled coursework.

4.2.1. If the military member student has completed 75 percent or more of the term or the required coursework, s/he may choose to:

4.2.1.a. Receive full credit for the course, with assignment of the grade earned up to the time of the call to duty, or

4.2.1.b. Withdraw from the course without academic penalty and receive no credit for the course pursued.

4.2.2. If the military member student has completed less than 75 percent of the term or the required coursework, s/he may choose to:

4.2.2.a. Receive an "incomplete" grade for the course and, with written verification of concurrence of the instructor or department chair, complete the course within one year of release from military duty. Institutional timelines for completing the coursework and removing the "incomplete" grade shall be published, or

4.2.2.b. Withdraw from the course without academic penalty and receive no credit for the course pursued but receive a proportional refund of tuition and fees and room and board for the term, as permitted within adherence to financial aid regulations.

4.3. Military members seeking relief under this rule must provide proof, in the form of a dated copy of official orders, that the call up or reassignment could not reasonably have been foreseen prior to the beginning of term in which registered.

4.4. This rule shall not be applicable in the case of planned military training during an enrolled term if the planned military training was scheduled and the military member notified of it prior to the beginning of the term.

W. Va. Code R. § 135-56-4