W. Va. Code R. § 133-29-1

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 133-29-1 - General

1.1. Scope. --

1.1.1. This rule implements the guidelines and procedures concerning management of in-state, out-of-state and international travel, hereinafter referred to as "travel," and for reimbursement of expenses to members of the institutional Boards of Governors, hereinafter referred to as the "Governing Boards" and/or "Board," members of the West Virginia Higher Education Policy Commission, hereinafter referred to as "Commission," the employees of the Governing Boards and Commission , and other non-employees traveling on behalf of the Governing Boards or the Commission.

1.1.2. Consultants and contractors are not required to use these rules and regulations, at the Governing Board's or Commission's option.

1.1.3. Reimbursement of travel expenses paid from federal, state and private grants shall be governed by the terms and conditions of the grant if they differ from those contained in this rule; otherwise, this rule shall govern such reimbursement.

1.1.4. As used in this rule, all terms have the same meaning as provided in W. Va. Code § 18B-1-2. For the purposes of this rule, the Commission Office and West Virginia Network for Educational Telecomputing (WVNET) shall be considered institutions.

1.1.5. Each Governing Board shall promulgate travel rules, policies and procedures for managing travel at its institution(s) consistent with this rule, state and federal laws, and Internal Revenue Service (IRS) regulations.

1.2. Authority. -- W. Va. Code § 12-3-11.

1.3. Filing Date. -- July 2, 2002.

1.4. Effective Date. -- August 1, 2002.

1.5. Repeal of Former Rules. -- Title 131, Procedural Rule of the State College System of West Virginia, Series 47, and Title 128, Procedural Rule of the University System of West Virginia, Series 47.

1.6. According to the West Virginia Code, it shall be unlawful for the Auditor to issue a warrant in payment of any claim for travel expenses incurred by an employee, Board or Commission member, or other non-employee unless such claim meets all the requirements of this rule.

W. Va. Code R. § 133-29-1