W. Va. Code R. § 133-20-12

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 133-20-12 - Notification and Deposit of Records Upon Discontinuance of a Program or Institution

12.1. If an authorized institution, branch campus, or extension program of an authorized institution discontinues operation in this state, its chief executive officer shall notify the Commission of the date of discontinuance and the name and address of the agency where records will be maintained.

12.2. Records shall be permanently maintained and copies may be obtained by authorized parties. Such records shall include but not be limited to information pertaining to the admission of each student and former student and the educational record of each student and former student.

Financial aid records of each student and former student shall be retained consistent with state and federal regulations.

12.3. When an institution decides to cease postsecondary education operations, it must assist students to find alternative means to complete their studies with a minimum of disruption, and inform the Commission of the following:

12.3.a. the planned date of termination of postsecondary education operations;

12.3.b. the planned date for the transfer of student records;

12.3.c. confirmation of the name and address of the organization to receive and hold the student records; and

12.3.d. the official at the organization receiving the student records who is designated to provide official copies of records or transcripts upon request.

W. Va. Code R. § 133-20-12