W. Va. Code R. § 133-7-12

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 133-7-12 - Coordination with Other Financial Aid

12.1. Eligible institutions and recipients shall coordinate PROMISE Scholarship awards with other financial aid and grant programs in the following manner:

12.1.1. Eligible institutions and recipients shall use PROMISE awards in a manner that maximizes federal scholarship and grant funding (e.g. Pell Grant). Eligible institutions may not administer their PROMISE programs in a manner that would result in the loss of federal grant or scholarship funds to a recipient or to the State of West Virginia.

12.1.2. Eligible institutions and recipients shall use PROMISE Scholarship awards only for tuition and fees.

12.2. Eligible institutions shall allow maximum flexibility in the use of institution-based financial aid awards so that they can be used in conjunction with the PROMISE award. The amount of a PROMISE award in combination with student financial aid from all other sources may not exceed the cost of attendance at the recipient's home institution. This restriction does not apply to members of the West Virginia National Guard.

12.3. For recipients eligible for federal grant assistance, such as the Federal Pell Grant, the federal assistance shall be considered the first source of all scholarship or grant funding to the extent permissible under federal law. For recipients awarded both a PROMISE Scholarship and a need-based grant through the West Virginia Higher Education Grant Program, the PROMISE Scholarship awards shall be considered the first source for these two programs. Eligible institutions and recipients may combine West Virginia Higher Education Grants with PROMISE awards as provided for in this rule and the West Virginia Higher Education Grant Program rule, 133 C.S.R. 42.

12.4. Should the PROMISE Scholarship award plus the amount of other financial awards exceed the cost of attendance, the home institution's financial aid administrator, in consultation with the recipient, shall determine what aid is to be reduced. This adjustment shall be to the best advantage of the recipient.

12.5. If a PROMISE recipient terminates enrollment for any reason during the academic year, the home institution shall return the unused portion of the scholarship to the Commission in accordance with the Commission's policy for issuing student financial aid refunds. If the recipient also received federal financial aid, the home institution shall abide by the refund policy associated with Title IV funds. The home institution is responsible for returning the unused portion of the scholarship even if the recipient does not request a refund from the home institution.

W. Va. Code R. § 133-7-12